Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Ahmedabad District; On-site; INR 450,000 - 750,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Executive Assistant to the CEO & ED (female preferred) in Ahmedabad.

The role focuses on calendar management, email correspondence, travel arrangements, and event planning, with an emphasis on confidentiality and professional presentation. The candidate should have excellent English communication, a presentable appearance, and a graduate degree (MBA/PG considered a plus).

Qualifications

• Must be extremely fluent in English and well-presented.
• Excellent communication and presentation skills.
• MBA/PG degree would be a plus.
• A professional, discreet and confident demeanor is required.

Responsibilities

• Manage CEO/ED calendar and schedule meetings.
• Respond to emails on behalf of the MD & ED as required.
• Arrange travel, visas and related logistics.
• Assist with offsite and in-house event planning and vendor coordination.
• Take and share minutes; coordinate meeting rooms and attendees.
• Monitor credit card expenses and liaise with accounts.
• Prepare documents, presentations and reports as needed.
• Draft, edit and proofread emails and memos for the CEO.

Skills

English fluency

Excellent communication

Presentable demeanor

Discretion/confidentiality

Education

Graduate degree (MBA/PG would be a plus)

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.
• Responding to emails on behalf of the MD & Execuve Director as required.
• Travel arrangements, Visa & travel arrangement as and when required.
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordinaon with external vendors / vendor Management
• Organizing meeting and booking meeting rooms as per requirement.
• Nong down meeting minutes & sharing with aendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.
• Prepare documents, presentaons, reports etc as per requirement.
• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.
• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)
• Must be presentable with a pleasant/posive personality
• Minimum Graduaon (MBA / PG would be a plus)
• Excellent presentaon skills

Working Days: Monday - Friday (9:00am - 6:00pm)

Holidays: Saturday & Sunday (Every week)