Executive Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Gurugram District; On-site; INR 400,000 - 700,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. invites applications for an Executive Assistant to the CEO and ED.

Responsibilities include managing calendars, handling emails, arranging travel, coordinating events, vendor liaison, minute-taking, expense tracking, and preparing reports. The role emphasizes discretion and professional presentation, with a female-friendly preference. Working days are Monday to Friday, 9:00am to 6:00pm, with weekends off.

Qualifications

• Fluent in English with professional presentation skills.
• Presentable with pleasant, proactive personality.
• MBA/PG qualifications considered a plus.
• Excellent presentation skills and written communication.

Responsibilities

• Manage CEO/ED calendars and schedule meetings.
• Respond to emails on behalf of MD & Execuve Director.
• Arrange travel and visa requirements as needed.
• Assist with offsite and in-house events, including gifts.
• Coordinate with external vendors and manage vendor relationships.
• Organize meetings and book meeting rooms.
• Take notes, draft MoMs, and share with attendees.
• Track credit card expenses and liaise with accounts.
• Prepare documents, presentations, and reports as required.
• Draft, edit, and proofread emails, memos, and documents for the CEO.
• Maintain high integrity, ethics, and confidentiality in all interactions and communications.
• Maintain confidential information and conduct research when required.

Skills

Calendar management

Email management

Travel arrangements

Event planning

Vendor management

Meeting coordination

Minutes taking

Expense tracking

Documentation prep

Drafting emails

Confidentiality

Education

Graduation (MBA/PG preferred)

Job description

Role & responsibilities

Requirement: Executive Assistant to the CEO & ED (Female Preferred)

Job Responsibilities:

• Calendar management & scheduling meeting arrangements as required.
• Responding to emails on behalf of the MD & Execuve Director as required.
• Travel arrangements, Visa & travel arrangement as and when required.
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordinaon with external vendors / vendor Management
• Organizing meeting and booking meeting rooms as per requirement.
• Nong down meeting minutes & sharing with aendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills.
• Prepare documents, presentaons, reports etc as per requirement.
• Dra, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO.
• Maintain a high level of integrity, ethics, and confidenality in all interacons and

communicaons.

• Maintaining confidential Information / making presentations & researching when required

Skills / Educaon & other requirements:

• Should be extremely fluent in English (very well turned out, this is extremely crical)
• Must be presentable with a pleasant/posive personality
• Minimum Graduaon (MBA / PG would be a plus)
• Excellent presentaon skills

Working Days: Monday - Friday (9:00am - 6:00pm)

Holidays: Saturday & Sunday (Every week)