Executive Assistant

Redi Port Limited; Mumbai City; On-site; INR 1,500,000 - 3,000,000; Full time

Job summary

Redi Port Limited is seeking an experienced Executive Assistant in Mumbai to manage complex calendars, emails, and meeting coordination for senior management. You will prepare MOMs, coordinate with internal teams, and create briefing materials for high-stakes meetings.

The ideal candidate brings 8+ years of EA experience, excellent English communication, and strong proficiency in MS Office and Google Workspace. You should be highly organized and comfortable using Zoom, Teams, and Google Meet.

Qualifications

• Requires minimum 8 years as an Executive Assistant.
• Strong follow-up, coordination and time-management skills.
• Excellent written and verbal English communication.
• Proficient in MS Office and Google Workspace.
• Comfortable using video conferencing platforms.
• Highly organised, detail-oriented and able to prioritise multiple tasks.
• Graduate in any discipline.

Responsibilities

• Manage calendars, schedules, meetings and appointments for management.
• Handle emails and correspondence with internal teams and external stakeholders.
• Arrange in-person meetings and set up virtual meetings on Zoom, Microsoft Teams, Google Meet and similar platforms.
• Prepare Minutes of Meeting (MOM) and follow up with the relevant people on action points.
• Coordinate with internal teams to gather information, updates and reports for management.
• Prepare documents, presentations and briefing material for important meetings.
• Monitor assigned tasks and track them through to completion.
• Maintain, file and update documents and records, both physical and digital.
• Track insurance policies, maintenance contracts and renewal dates, and send timely reminders.
• Take on any other responsibilities assigned by management.

Skills

Executive support

Coordination

Time management

MS Office

Google Workspace

Video conferencing

Communication (English)

Education

Bachelor’s degree

Tools

Zoom

Microsoft Teams

Google Meet

Job description

Role & responsibilities

1. Manage calendars, schedules, meetings and appointments for management.
2. Handle emails and correspondence with internal teams and external stakeholders.
3. Arrange in-person meetings and set up virtual meetings on Zoom, Microsoft Teams, Google Meet and similar platforms.
4. Prepare Minutes of Meeting (MOM) and follow up with the relevant people on action points.
5. Coordinate with internal teams to gather information, updates and reports for management.
6. Prepare documents, presentations and briefing material for important meetings.
7. Monitor assigned tasks and track them through to completion.
8. Maintain, file and update documents and records, both physical and digital.
9. Track insurance policies, maintenance contracts and renewal dates, and send timely reminders.
10. Take on any other responsibilities assigned by management.

Preferred candidate profile

• Minimum 8 years of experience as an Executive Assistant.
• Excellent follow-up, coordination and time-management skills.
• Strong written and verbal communication in English.
• Proficiency in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.
• Comfortable using video conferencing platforms.
• Highly organised, detail-oriented and able to prioritise multiple tasks.
• Graduate in any discipline.