Executive Assistant

VOLKSWAGEN GROUP DIGITAL SOLUTIONS PRIVATE LIMITED; Pune District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

VOLKSWAGEN GROUP DIGITAL SOLUTIONS PRIVATE LIMITED in Pune, India seeks an experienced executive assistant to serve as the main liaison for the leadership team. You will manage calendars, arrange travel, and prepare high-quality documents and briefings to support decision making.

The role includes coordinating meetings, events, and retreats, while maintaining strict confidentiality and professional standards in all communications and records.

Qualifications

• Minimum 4–6 years’ experience in an executive-level administrative role.
• Proficiency in Word, Excel, PowerPoint, Outlook and familiarity with Google Workspace, Slack, Airtable.
• Strong written and verbal communication with professional etiquette.
• Exceptional organizational skills, attention to detail, problem-solving and multi-tasking.
• Ability to anticipate executive needs and prioritize tasks independently.
• High discretion, professionalism and trustworthiness.

Responsibilities

• Serve as the primary point of contact between executives and stakeholders, managing communications professionally.
• Manage executives calendars, schedule meetings, and coordinate travel arrangements and itineraries.
• Prepare and review presentations, reports, and other documents with accuracy and formatting.
• Plan and coordinate corporate events, team meetings, and management retreats.
• Maintain confidential information, records, and sensitive documents with discretion.
• Monitor project deadlines, follow up on action items, and ensure timely completion of tasks.
• Assist in research, data collection, and preparing briefing materials for executive decision-making.
• Handle ad-hoc projects and administrative tasks to support leadership priorities.
• Maintain and organize office systems including digital and filing structures.

Skills

Executive support

Calendar management

Travel coordination

Communication

Documentation

Multitasking

Tools

Microsoft Office

Google Workspace

Slack

Airtable

Job description

Role & responsibilities

• Serve as the primary point of contact between executives and internal/external stakeholders, managing communications professionally.
• Manage executives calendars, schedule meetings, and coordinate travel arrangements and itineraries.
• Prepare and review presentations, reports, correspondence, and other documents with attention to accuracy and formatting.
• Plan and coordinate corporate events, team meetings, and management retreats.
• Maintain confidential information, records, and sensitive documents with discretion and integrity.
• Monitor project deadlines, follow up on action items, and ensure timely completion of tasks.
• Assist in research, data collection, and preparing briefing materials for executive decision-making.
• Handle ad-hoc projects and administrative tasks as required to support executives and leadership priorities.
• Maintain and organize office systems including digital and filing structures.

Required Qualifications

• Minimum of 4–6 years’ experience in an executive-level administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Google Workspace, Slack, or Airtable.
• Strong written and verbal communication skills with professional etiquette.
• Exceptional organizational skills, attention to detail, problem-solving, and multi-tasking ability.
• Ability to anticipate executive needs and prioritize tasks independently.
• High level of discretion, professionalism, and trustworthiness.