Executive Assistant

Atomic Arts India; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Atomic Arts India is seeking an organized, proactive Executive Assistant to support senior management and streamline day-to-day operations in Mumbai. The role requires managing calendars, coordinating meetings, handling communications, and preparing reports and materials.

Ideal candidates have 2–5 years in EA/PA roles, strong MS Office/Google Workspace skills, and excellent written and verbal communication.

Qualifications

• Bachelor's degree in business administration or related field.
• 2–5 years of EA/PA/Administrative experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Proficient in MS Office and Google Workspace.
• Ability to multitask, maintain confidentiality, and take initiative.

Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and maintain meeting records.
• Handle emails, correspondence, calls, and follow-ups.
• Prepare reports, presentations, documents, and other administrative materials.
• Coordinate with different departments to track tasks, deadlines, and deliverables.
• Organise travel arrangements, accommodation, itineraries, and related logistics.
• Maintain confidential documents, records, and information.
• Coordinate with clients, vendors, partners, and other external stakeholders.
• Assist with events, projects, presentations, and special assignments.
• Conduct research and compile information when required.
• Follow up on pending matters and ensure timely completion of assigned tasks.
• Support senior management with day-to-day administrative requirements.
• Perform other duties and responsibilities as assigned.

Skills

Organisational skills

Time management

Communication

Multitasking

Confidentiality

Initiative

Education

Bachelor's degree in Business Administration/Management

Tools

MS Office

Google Workspace

Job description

Job Description

About The Role

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should be able to manage multiple priorities, coordinate with various stakeholders, and ensure smooth day-to-day operations.

Key Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and maintain meeting records.
• Handle emails, correspondence, calls, and follow-ups.
• Prepare reports, presentations, documents, and other administrative materials.
• Coordinate with different departments to track tasks, deadlines, and deliverables.
• Organise travel arrangements, accommodation, itineraries, and related logistics.
• Maintain confidential documents, records, and information.
• Coordinate with clients, vendors, partners, and other external stakeholders.
• Assist with events, projects, presentations, and special assignments.
• Conduct research and compile information when required.
• Follow up on pending matters and ensure timely completion of assigned tasks.
• Support senior management with day-to-day administrative requirements.
• Perform other duties and responsibilities as assigned.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–5 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

Assistant, or similar role.

• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office and Google Workspace.
• Ability to multitask and prioritise effectively.
• Strong attention to detail and follow-through.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and take initiative.

Preferred Skills

• Experience supporting senior management.
• Strong coordination and stakeholder-management skills.
• Good problem-solving and decision-making abilities.
• Experience in the media, entertainment, VFX, or creative industry will be an advantage.

Key Competencies

Organisation | Communication | Time Management | Attention to Detail | Confidentiality | Coordination | Problem Solving | Ownership | Adaptability