Executive Assistant

Runwal Realty; Mumbai City; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Runwal Realty is seeking an executive assistant to provide high-level support to senior executives in Mumbai. The role involves scheduling meetings, managing calendars, and drafting documents to support meeting preparation.

Responsibilities include travel arrangements, handling communications, expense reporting, and maintaining organized records. Applicants should be highly organized, detail-oriented, and capable of multitasking across multiple priorities.

Qualifications

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide top-level assistance for executives, schedule meetings, and respond to emails on the executive's behalf.
• Draft documents and assist with meeting preparations.
• Manage calendars, travel bookings, and communications.
• Take notes, arrange meeting rooms, and coordinate events.
• Prepare and reconcile expense reports and maintain records.

Skills

Calendar management

Communication

Document drafting

Meeting coordination

Travel arrangements

Multi-tasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management: Scheduling meetings, appointments, and events.
• Travel arrangements: Booking flights, hotels, and car services.
• Communication: Answering phones, screening emails, and responding to inquiries.
• Document management: Drafting, editing, and organizing documents such as reports, presentations, and memos.
• Meeting management: Taking notes, arranging meeting rooms, and ordering lunches.
• Event management: Planning and coordinating events such as workshops and conferences.
• Expense management: Preparing and reconciling expense reports.
• Record keeping: Maintaining records and databases.
• Project management: Assisting with special projects, research, and analysis.
• Other tasks: Ordering supplies, performing basic bookkeeping, and running errands.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills