Executive Assistant

Elitebutlers Hospitality Solutions; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Elitebutlers Hospitality Solutions in Mumbai seeks an Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will be highly organized, proactive, discreet, and capable of handling multiple priorities with strict confidentiality.

Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing documents and presentations, liaising with stakeholders, and overseeing meetings and expense reports

Responsibilities

• Manage complex calendars, including scheduling meetings and resolving conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, presentations, and documents with high accuracy and professionalism.
• Act as liaison between executives and stakeholders, screening calls and visitors.
• Organize meetings with agendas, materials, minutes, and follow-up on actions.
• Prepare and submit expense reports in line with policies and timely reimbursement.
• Conduct research, compile data, and prepare reports or summaries for executives.
• Maintain confidential executive files and records with utmost discretion.
• Assist with special projects and coordination as needed.
• Anticipate executive needs and proactively address them to optimize productivity.

Job description

Job Summary:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will be a professional and efficient individual capable of managing multiple priorities, maintaining strict confidentiality, and ensuring the smooth operation of executive functions. This role requires exceptional communication skills, meticulous attention to detail, and the ability to anticipate needs and act independently.

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and conferences, and resolving scheduling conflicts efficiently.
• Coordinate extensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents with a high degree of accuracy and professionalism.
• Act as a primary point of contact and liaison between executives and internal/external stakeholders, screening calls and visitors.
• Organize and facilitate meetings, including preparing agendas, distributing materials, taking minutes, and ensuring follow-up on action items.
• Prepare and submit expense reports, ensuring compliance with company policies and timely reimbursement.
• Conduct research, compile data, and prepare reports, summaries, or presentations as requested by executives.
• Manage and maintain executive files and records, ensuring confidentiality and accessibility.
• Assist with special projects and initiatives, providing administrative support and coordination as needed.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate executive needs and proactively address them to optimize their time and productivity.