Executive Assistant

FG Glass; Mumbai City; On-site; INR 300,000 - 600,000; Full time

Job summary

FG Glass is seeking an experienced administrative professional to support daily operations, manage communications, and coordinate travel for directors and staff. The role requires strong organizational skills, 3+ years in administration, and proficiency in Excel and drafting letters.

The ideal candidate will handle vendor coordination, letters and emails, and ensure timely utility payments while maintaining office supplies and calendars.

Qualifications

• Minimum 3+ years of experience in administrative roles.
• Strong organizational and time management skills.

Responsibilities

• Excellent follow-up and task transfer from day 1 to day 2 onward.
• Maintain day-to-day administrative operations.
• Manage office supplies and utilities payments.
• Coordinate travel for directors and employees (flights, hotels, transport).
• Coordinate with IT vendors for office equipment maintenance.

Skills

Follow-up skills

MS Excel

Google search

Draft letters & emails

English communication

Shorthand

Meeting scheduling

Travel arrangements

Office management

Vendor coordination

Education

Bachelor's degree in HR/BA or related

MBA preferred

Tools

Pivot tables

VLOOKUP/HLOOKUP

Job description

Role & responsibilities :

• Excellent follow up skills ( this list keeps growing daily, how do you

maintain it, how do you transfer it from day 1 to day 2 and so on)

• Having good knowledge of excel (pivot table, linking sheets, vlookup/hlookup)
• Good at google search
• Having good knowledge of drafting letter and email.
• Good command over English.
• Shorthand (a quick method using symbols or abbreviations instead of writing words in full)
• Schedule and organize meetings, conferences and appointments efficiently.
• Coordinate travel arrangements for directors & employees, including flights, hotels, transportation, visa and passport processing.
• Co-ordinating with personal tasks of directors.
• Manage day-to-day administrative operations
• Maintain office supplies of stationery and grocery items.
• Monitor and ensure timely payments of utility bills such as electricity, telephone, internet etc.
• Handle vendor co-ordination.
• Track warranties, AMC contracts, service agreements, licenses and other renewal-related requirements.
• Coordinate with IT vendors for installation, maintenance and troubleshooting of computers, laptops, printers, scanners, Wi‑Fi, networking and other office equipment.

Preferred candidate profile :

• Bachelor's degree in Human Resources, Business Administration, or a related field. MBA is preferred.
• Minimum 3+ years of experience in administrative roles.
• Strong organizational and time management skills with ability to multitask.
• Staying 45 mins travelling time from your office
• Excellent communication and interpersonal skills.
• Should be open to doing personal tasks of boss.
• Should be honest.