Executive Assistant/ Admin Head

Aureon Advisors; Gurugram District; On-site; INR 450,000 - 750,000; Full time

Job summary

Aureon Advisors is seeking a proactive Executive Assistant to support senior management in day-to-day operations, coordination, follow-ups, and client communications. You will manage calendars, prepare MIS reports, assist with finance tasks, and maintain records while handling confidential information with discretion.

Willingness to travel and attend after-hours calls when required is expected. The role emphasizes organization, communication, and accountability, with opportunities to grow within

Qualifications

• Finance/Accounting background preferred.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical skills.
• Highly organized and systematic in managing tasks and information.
• Professional attitude, discretion, and attention to detail.
• Willingness to travel as and when required.
• Flexibility to handle urgent communications outside regular hours when required.
• Female candidates will be preferred.
• Prior experience as an Executive Assistant or Finance/Accounts role is advantageous.

Responsibilities

• Assist management with day-to-day business and administrative activities.
• Coordinate with clients, team members, and external stakeholders.
• Manage schedules, meetings, follow-ups, and important communications.
• Maintain proper records, documents, reports, and task trackers.
• Assist with finance, accounting, and business-related activities.
• Track pending tasks and ensure timely completion and follow-up.
• Identify problems and take initiative to find practical solutions.
• Prepare basic MIS reports, presentations, and management updates.
• Handle confidential business and financial information professionally.
• Coordinate with multiple teams and clients and ensure timely follow-ups.
• Support management in special projects, meetings, and business assignments.
• Be willing to travel for business meetings, client visits, and official requirements.
• Be flexible to attend important or urgent calls beyond regular working hours when required.

Skills

Communication skills

Organizational skills

Time management

Problem solving

Multitasking

Independent worker

Discretion

Travel readiness

Education

B.Com / M.Com / CA Inter / MBA Finance

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Job description

Role & responsibilities

About the Role

We are looking for a proactive, organized, and dependable Executive Assistant to support senior management in day-to-day business operations, coordination, follow-ups, client communication, and special assignments.

Key Responsibilities

• Assist management with day-to-day business and administrative activities.
• Coordinate with clients, team members, and external stakeholders.
• Manage schedules, meetings, follow-ups, and important communications.
• Maintain proper records, documents, reports, and task trackers.
• Assist with finance, accounting, and business-related activities.
• Track pending tasks and ensure timely completion and follow-up.
• Identify problems and take initiative to find practical solutions.
• Prepare basic MIS reports, presentations, and management updates.
• Handle confidential business and financial information professionally.
• Coordinate with multiple teams and clients and ensure timely follow-ups.
• Support management in special projects, meetings, and business assignments.
• Be willing to travel for business meetings, client visits, and official requirements.
• Be flexible to attend important or urgent calls beyond regular working hours, including late-night calls when required.

Candidate Requirements

• Finance/Accounting background preferred B.Com, M.Com, CA Inter, MBA Finance, or similar qualification.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical skills.
• Highly organized and systematic in managing tasks and information.
• Strong sense of accountability and ownership for assigned responsibilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency in MS Excel, Word, PowerPoint, and email communication.
• Ability to work independently with minimal supervision.
• Professional attitude, discretion, and attention to detail.
• Willingness to travel as and when required.
• Flexibility to handle urgent communications/calls outside normal working hours when required.
• Female candidates will be preferred.
• Prior experience as an Executive Assistant, Finance Executive, Accounts Executive, or similar role will be an advantage.