Executive Assistant

Venus Remedies (VRL); Dera Bassi; On-site; INR 350,000 - 550,000; Full time

Job summary

Venus Remedies (VRL) is seeking a proactive Personal Assistant/Executive Assistant to provide high-level administrative support to senior management in India. The role involves managing schedules, handling correspondence, coordinating meetings and travel, and ensuring smooth day-to-day operations with utmost discretion.

The candidate should have at least 2 years of experience in a similar domain and excellent communication skills to liaise with internal teams and external stakeholders.

Qualifications

• Graduate with at least 2 years of experience in a similar domain.
• Excellent communication skills.

Responsibilities

• Arrange meetings, manage calendars and avoid conflicts.
• Screen calls and emails, draft communications.
• Prepare agendas and take minutes; follow up on actions.
• Organize files and prepare reports for executives.
• Assist in planning and tracking projects with teams.
• Coordinate with staff and stakeholders to ensure smooth operations.
• Maintain confidentiality of sensitive information.

Skills

Communication skills

Administrative support

Education

Graduate

Job description

Job Purpose :

The Personal Assistant/Executive Assistant will provide high-level administrative and organizational support to senior management. The role involves managing schedules, handling correspondence, coordinating meetings and travel arrangements, and ensuring smooth day-to-day operations. The ideal candidate will demonstrate strong discretion, excellent communication skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Role & responsibilities

• Calendar & Schedule Management Arrange meetings, appointments, and events Avoid scheduling conflicts Remind executives of deadlines and important events
• Communication Management Screen calls, emails, and messages Draft emails, letters, or reports Communicate with internal teams and external stakeholders
• Meeting Preparation Prepare agendas, presentations, and documents Take notes or minutes during meetings Follow up on action items
• Document & Data Management Organize files, reports, and confidential documents Maintain records and databases Prepare reports for executive review
• Project Support Assist in planning and tracking projects Coordinate with teams to meet deadlines Conduct research or gather data when needed
• Office & Stakeholder Coordination Liaise with other staff and departments Help manage office operations if needed Ensure smooth communication across teams
• Confidentiality & Discretion Handle sensitive information with care Maintain privacy of executive and company matters

Preferred candidate profile

• Should be at least Graduate
  Candidate should have experience 2 Years of experience into similar domain
• Should have Excellent communication skills