Executive Assistant

Larsen & Toubro (L&T); Mumbai; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Larsen & Toubro (L&T) in Mumbai is seeking an experienced Executive Secretary to support senior management. The role requires expert secretarial management, exceptional organization, and strong communication skills.

Responsibilities include managing schedules, coordinating travel, preparing documents, handling confidential information, and liaising with executives and clients. Experience in engineering services is preferred. The position is on-site in Mumbai with competitive compensation.

Qualifications

• 8+ years in secretarial management, preferably in engineering services.
• Proficient in MS Office (Excel, PowerPoint, Word).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and well-groomed demeanor.
• Ability to work independently and as part of a team.

Responsibilities

• Manage executive schedules and meetings.
• Coordinate travel, accommodations, and venues.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Assist in project coordination and follow-ups.
• Liaise between executives, clients, and internal teams.
• Maintain filing systems and smooth office operations.

Skills

Secretarial Mgmt

MS Office

Communication

Organization

Independent work

Job description

We are seeking a highly skilled and experienced Executive Secretary to support our senior management team. The ideal candidate will have a strong background in secretarial management, particularly within the engineering services sector, and possess exceptional organizational and communication skills.

Key Responsibilities

• Manage and maintain executive schedules, appointments, and meetings efficiently.
• Coordinate and book travel arrangements, accommodations, and meeting venues.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Assist in project coordination and follow-ups as required.
• Serve as a liaison between executives, clients, and internal teams.
• Maintain organized filing systems and ensure smooth office operations.

Qualifications

• Minimum of 8 years of experience in secretarial management, preferably within the engineering services industry.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, etc.).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities with attention to detail.
• Professional appearance and well-groomed demeanour.
• Ability to work independently and as part of a team.