Executive Assistant To Director

Talent Corner Hr Services; Mumbai Suburban; On-site; INR 550,000 - 900,000; Full time

Job summary

Talent Corner Hr Services in Mumbai Suburban is seeking an Executive Assistant to work closely with and report directly to the Director. The role involves managing schedules, coordinating with internal teams, clients and vendors, and ensuring smooth execution of the Director's day-to-day priorities.

The ideal candidate will have excellent English communication and strong MS Office skills, with shorthand and proven discretion in handling confidential information.

Qualifications

• Excellent written and verbal English communication.
• Proficient in MS Office (Excel, Word); PowerPoint and Outlook a plus.
• Shorthand/stenography skills preferred and ability to take minutes.

Responsibilities

• Manage the Director’s calendar, appointments, and meeting schedules.
• Coordinate with clients, vendors and internal teams on behalf of the Director.
• Draft, proofread, and manage correspondence and official documents.
• Prepare reports, presentations, and MIS data using MS Excel, Word and PowerPoint.
• Take dictation and prepare MOM.
• Organise travel arrangements, itineraries, and logistics for the Director.
• Screen calls and manage confidential information with discretion.
• Track tasks and ensure timely follow-up.
• Liaise with departments to meet deadlines.
• Maintain filing and records; handle ad-hoc tasks.

Skills

English proficiency

Shorthand

Organization

Discretion

Proactivity

Independence

Tools

MS Office

PowerPoint

Outlook

Job description

About the Role
We are looking for a proactive and highly organized Executive Assistant to work closely with and report directly to the Director. The role involves managing schedules, coordinating with internal teams, clients and vendors, and ensuring smooth and timely execution of the Director's day-to-day priorities.

Key Responsibilities

• Manage and maintain the Director's calendar, appointments, and meeting schedules
• Coordinate and follow up with clients, vendors, and internal departments on behalf of the Director
• Draft, proofread, and manage correspondence, emails, and official documents
• Prepare reports, presentations, and MIS data using MS Excel, Word, and PowerPoint
• Take dictation/notes (shorthand preferred) and prepare minutes of meetings (MOM)
• Organise travel arrangements, itineraries, and logistics for the Director
• Screen calls, prioritise requests, and manage confidential information with discretion
• Track pending tasks and ensure timely follow-up and closure on action items
• Liaise with other departments to ensure deadlines and deliverables are met
• Maintain proper filing, documentation, and record-keeping systems
• Handle ad-hoc administrative and personal tasks as assigned by the Director

Required Skills

• Excellent written and verbal English communication skills
• Strong proficiency in MS Office (especially Excel and Word); PowerPoint and Outlook a plus
• Shorthand/stenography skills preferred
• Strong organisational and multitasking abilities
• High level of trustworthiness and discretion in handling confidential matters
• Proactive attitude with strong follow-up and coordination skills
• Ability to work independently and take ownership of tasks

Preferred Qualifications

• Prior experience as an EA/PA to senior management or business owners
• Experience coordinating with external clients/vendors Role & responsibilities