Executive Assistant to Director

Akalp Techno Media Solutions; Bhopal; On-site; INR 152,000 - 182,000; Full time

Job summary

Akalp Techno Media Solutions in India is seeking a highly organized Executive Assistant to support the CEO and senior leadership with comprehensive administrative and operational duties.

The role includes calendar management, travel arrangements, drafting emails and reports, coordinating with departments, and organizing meetings and events. This is an in-person position based in Bhopal.

Qualifications

• Bachelors degree in Business Administration or related field (preferred)
• 13+ years of experience as an Executive Assistant or similar role
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Professional discretion and confidentiality are mandatory

Responsibilities

• Provide high-level administrative support to the Executive/Director/CEO
• Manage calendar scheduling, meetings, appointments, and travel arrangements
• Draft emails, reports, presentations, and internal communications
• Act as a liaison between the executive office and internal/external stakeholders
• Track, follow up, and ensure timely completion of action items and tasks
• Prepare meeting agendas, minutes, and follow-up summaries
• Coordinate with departments for reports, data, and updates required by leadership
• Organize events, meetings, and business engagements as required
• Maintain documentation, records, and filing systems efficiently
• Assist in project coordination and special assignments assigned by leadership

Skills

13+ years experience as EA

Executive support

Verbal & written communication

Organizational & time management

Discretion & confidentiality

Interpersonal & coordination

Education

Bachelor's degree in Business Admin or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will act as a key point of coordination, ensuring smooth day-to-day functioning, efficient communication, and timely execution of tasks across departments.

Key Responsibilities:

• Provide high-level administrative support to the Executive/Director/CEO
• Manage calendar scheduling, meetings, appointments, and travel arrangements
• Handle confidential information with utmost discretion and professionalism
• Draft emails, reports, presentations, and internal communications
• Act as a liaison between the executive office and internal/external stakeholders
• Track, follow up, and ensure timely completion of action items and tasks
• Prepare meeting agendas, minutes, and follow-up summaries
• Coordinate with departments for reports, data, and updates required by leadership
• Organize events, meetings, and business engagements as required
• Maintain documentation, records, and filing systems efficiently
• Assist in project coordination and special assignments assigned by leadership

Required Skills & Qualifications:

• Bachelors degree in Business Administration or related field (preferred)
• 13+ years of experience as an Executive Assistant or similar role
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High attention to detail and problem-solving mindset
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and handle pressure in a fast-paced environment
• Professional discretion and confidentiality are mandatory
• Strong interpersonal and coordination skills

Preferred Attributes:

• Proactive and self-driven personality
• Ability to anticipate needs of leadership
• Strong follow-up and ownership mindset
• Flexible with working hours when required

Pay: Up to 15,000.00 per month

Work Location: In person