Executive Assistant

Prysom Solutions; Pune District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Prysom Solutions is seeking an Executive Assistant to provide comprehensive administrative and operational support to senior leadership in Pune. The role includes managing the director's calendars, coordinating travel, and handling key stakeholder interactions to support business-critical activities.

Responsibilities include calendar management, travel logistics, meeting coordination, and maintaining confidentiality while driving action items to closure.

Qualifications

• Proven experience supporting senior leadership or directors.
• Strong organisation, prioritisation, and time management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars across multiple time zones with prioritised meetings.
• Coordinate travel arrangements (domestic and international) and related logistics.
• Coordinate meetings, prepare agendas, materials, and MoMs.
• Follow up on actions to ensure continuity and closure.
• Liaise with Legal, Finance, vendors, and other stakeholders.
• Prepare documents using Word/Excel and AI tools to summarize discussions and track actions.

Skills

Calendar management

Travel coordination

Stakeholder management

Discretion & confidentiality

Tools

Microsoft Word

Microsoft Excel

AI productivity tools

Job description

Job Description

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The candidate will be responsible for managing the director's calendars, coordinating travel, handling stakeholder interactions, and supporting business-critical activities.

Coordinate domestic and international travel arrangements, including flights, accommodation, local transportation, and related logistics.

Responsibilities

• Manage calendars across multiple time zones, ensuring effective scheduling and prioritisation of meetings.
• Manage visitor coordination and ensure a seamless experience for guests and senior stakeholders.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Coordinate important meetings, including agendas, meeting materials, presentations, and stakeholder communication.
• Proactively follow up on open actions before subsequent meetings to ensure continuity and closure.
• Coordinate follow-ups on action items and ensure timely completion of key deliverables.
• Build and maintain strong relationships with internal and external stakeholders, including Legal, Finance, vendors, etc
• Effectively use tools like Word, excel, and AI-enabled productivity tools to generate Minutes of Meeting (MoM), summarize discussions, track actions, and improve meeting effectiveness.