Executive Assistant To Director

Ame Infralogistics; Kolkata District; On-site; INR 300,000 - 420,000; Full time

Job summary

Ame Infralogistics is seeking an Administrative & Executive Support specialist to manage calendars, draft correspondence, and handle confidential files. You will coordinate meetings, arrange travel, and maintain documentation.

In addition, you will assist in contract reviews, regulatory liaison, and financial tasks like petty cash and bill payments, working closely with legal advisors and vendors to ensure smooth operations.

Responsibilities

• Scheduling: Manage calendars, appointments, and meeting coordination.
• Correspondence: Draft emails, letters, and official communication.
• Documentation: Maintain confidential files, agreements, and compliance records.
• Travel Arrangements: Organize tickets, hotel bookings, and itineraries.
• Contract Review: Assist in reviewing agreements, contracts, and MOUs.
• Legal Documentation: Draft and maintain legal records, property papers, and compliance files.
• Regulatory Liaison: Coordinate with legal advisors, government offices, and statutory bodies.
• Confidential Handling: Manage sensitive legal and financial documents with discretion.
• Vendor Coordination: Manage vendors for office and household requirements.
• Event Support: Assist in planning corporate and family functions.
• Financial Assistance: Support petty cash handling, bill payments, and bank coordination.

Job description

Key Responsibilities

Administrative & Executive Support

• Scheduling: Manage calendars, appointments, and meeting coordination.
• Correspondence: Draft emails, letters, and official communication.
• Documentation: Maintain confidential files, agreements, and compliance records.
• Travel Arrangements: Organize tickets, hotel bookings, and itineraries.

Legal & Compliance Support

• Contract Review: Assist in reviewing agreements, contracts, and MOUs.
• Legal Documentation: Draft and maintain legal records, property papers, and compliance files.
• Regulatory Liaison: Coordinate with legal advisors, government offices, and statutory bodies.
• Confidential Handling: Manage sensitive legal and financial documents with discretion.

Operational & Personal Assistance

• Vendor Coordination: Manage vendors for office and household requirements.
• Event Support: Assist in planning corporate and family functions.
• Financial Assistance: Support petty cash handling, bill payments, and bank coordination.