Executive Assistant

Confidential; Hyderabad; Hybrid; INR 700,000 - 1,100,000; Full time

Job summary

Confidential is seeking an Executive Assistant to support senior leaders across international locations, coordinating calendars and engagements across multiple time zones. The role emphasizes handling confidential information, scheduling global meetings, and managing travel and expenses.

Ideal candidates have 2–8 years of EA experience, preferably assisting C-suite, and are proficient with Outlook, Teams, SharePoint, OneNote, and Concur workflows. A Bachelor's degree is required.

Qualifications

• 2–8 years of Executive Assistant experience
• Experience supporting C-suite or senior leadership preferred
• Strong international calendar management across multiple time zones
• Experience handling confidential information with discretion
• Experience with domestic and international travel arrangements
• Experience with Concur workflows and expense approvals
• Bachelor's degree in any discipline

Responsibilities

• Provide executive support to senior leadership and manage complex international calendars across multiple time zones
• Schedule and coordinate internal and external meetings with global stakeholders
• Handle confidential and sensitive information with discretion
• Manage domestic and international travel arrangements
• Coordinate executive expenses and Concur workflows
• Support onboarding, leadership visits, events, and team engagements
• Maintain meeting notes, action items, and follow-ups
• Manage Outlook, Teams, SharePoint, and OneNote; support presentations and reports

Skills

Calendar management

Stakeholder coordination

Executive support

Confidential info handling

Travel arrangements

Expense approvals

Concur workflows

Outlook

Microsoft Teams

SharePoint

OneNote

PowerPoint presentations

Education

Bachelor's degree

Tools

Outlook

Microsoft Teams

SharePoint

OneNote

Concur

Job description

Experience: 2–8 Years | Work Mode: On-site / Hybrid, as applicable

About the Role:

We are looking for a proactive, energetic, and highly organized Executive Assistant to support senior executives based in international locations. The role requires strong experience in international calendar management, global stakeholder coordination, executive support, and handling confidential information.

Key Responsibilities & Qualifications:

• Provide executive support to senior leadership and manage complex international calendars across multiple time zones.
• Schedule and coordinate internal and external meetings. Coordinate with global stakeholders across regions and time zones.
• Handle confidential and sensitive information with discretion.
• Manage domestic and international travel arrangements.
• Coordinate executive expenses and Concur workflows. Support procurement, travel, and expense approvals.
• Coordinate employee onboarding, leadership visits, events, and team engagements. Maintain meeting notes, action items, and follow-ups.
• Manage Outlook, Microsoft Teams, SharePoint, and OneNote. Support presentations, reports, documentation, and business operations.
• Proactively track deliverables and follow up on action items. Anticipate executive needs and resolve scheduling or operational issues.
• 2–8 years of Executive Assistant experience, preferably supporting C-suite or senior leadership.
• Experience in technology, engineering services, or product-based organizations preferred.
• Excellent verbal and written communication skills. Strong executive presence and professional etiquette. Proactive, dependable, and comfortable working in a fast-paced environment.
• Education: Bachelor's degree in any discipline.