Executive Assistant

SIGMOID; Bengaluru; Presencial; INR 900.000 - 1.500.000; Jornada completa

Descripción de la vacante

SIGMOID in Bengaluru seeks a highly organized Executive Assistant to provide high-level administrative, operational, and strategic support to our executive leadership. You will act as the primary liaison between executives and internal/external stakeholders, ensuring seamless operations and flawless execution of priorities.

Responsibilities include calendar and travel management, drafting communications and reports, handling confidential financial records, and coordinating cross-functional

Formación

• 3+ years in executive support at tech firms.
• Proficient with Google Workspace and MS Office.
• Excellent written and verbal communication.

Responsabilidades

• Calendar & meeting management including agendas and action items.
• Coordinate domestic and international travel and expense reports.
• Draft, proofread and format executive communications and presentations.
• Oversee banking transactions and confidential financial records with partners.
• Handle sensitive information with discretion and governance.
• Coordinate cross-functional projects and track deliverables.
• Provide ad-hoc personal and executive support.

Conocimientos

Calendar management

Communication

Organizational skills

Multitasking

Emotional intelligence

Herramientas

Google Workspace

MS Office

PowerPoint

MS Excel

Outlook

Descripción del empleo

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and strategic support to executive leadership. In this role, you will act as a primary point of contact and trusted liaison between executives and internal/external stakeholders, ensuring seamless business operations, effective calendar and travel management, and flawless execution of key operational priorities.

Key Responsibilities

Calendar & Meeting Management: Manage complex executive calendars, resolve scheduling conflicts proactively, prepare agendas, compile background documentation, and record key action items.

Travel & Logistics: Coordinate end-to-end domestic and international travel logistics, including flights, accommodations, visas, and detailed itineraries; oversee timely submission of expense reports.

Executive Communication: Draft, proofread, and format professional correspondence, presentations, and executive summaries for internal and external stakeholders.

Banking & Financial Operations: Oversee personal and official banking transactions, investment administration, and confidential financial record-keeping in collaboration with wealth management and banking partners.

Confidentiality & Information Governance: Handle sensitive organizational, legal, and financial documents with complete discretion and strict confidentiality.

Project & Operational Coordination: Assist in driving cross-functional special projects, track deliverables across teams, and ensure prompt completion of executive priorities.

Ad-Hoc Support: Provide comprehensive support for personal administrative tasks and executive coordination to maximize leadership efficiency.

Qualifications & Requirements

Experience: 3+ years of proven experience as an Executive Assistant, Executive Coordinator, or in a similar support role at fast-paced technology firms.

Technical Proficiency: High proficiency in Google Workspace / MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern productivity tools.

Soft Skills: Exceptional written and verbal communication skills, superior organizational abilities, strong multitasking capability under tight deadlines, and high emotional intelligence.

Integrity: Demonstrated track record of sound judgment, diplomatic communication, and utmost discretion when managing high-level confidential information.

Working Hours: US Shift alignment to effectively support global leadership and international business operations.