Corporate Executive Assistant

Cegeka; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Cegeka India is seeking an experienced Executive Assistant to support senior executives and international management teams. You will manage executive calendars, coordinate meetings, arrange travel across time zones, prepare professional communications, and maintain critical documentation.

You will track actions, coordinate leadership visits and events, and contribute to process improvements using Microsoft 365 tools.

Qualifications

• Corporate experience as an Executive Assistant or similar role.
• Experience supporting senior executives or leadership teams.
• Strong calendar, meeting, travel, and stakeholder coordination skills.
• Experience in meeting minutes, action tracking, and management documentation.
• Proficiency in Microsoft 365, Outlook, Teams, SharePoint, and Planner.
• Knowledge of Power Automate / workflow automation is an advantage.
• Excellent English communication, organisational, and interpersonal skills.
• High level of discretion, professionalism, and attention to detail.

Responsibilities

• Provide administrative and operational support to senior executives and leadership teams.
• Manage complex calendars, meetings, schedules, and follow-up activities across time zones.
• Coordinate management meetings, agendas, minutes, action items, and documentation.
• Arrange international business travel, itineraries, and logistics.
• Prepare professional communications, meeting invitations, and executive correspondence.
• Track management actions, deadlines, and deliverables and follow up with stakeholders.
• Coordinate leadership visits, workshops, and business events.
• Support process improvement and automation using Microsoft 365 tools.

Skills

Calendar management

Meeting coordination

Travel coordination

Stakeholder communication

Documentation

Action tracking

Leadership events coordination

Process improvement

Discretion

English communication

Tools

Microsoft 365

Outlook

Teams

SharePoint

Planner

Job description

We are looking for an experienced Executive Assistant with strong corporate experience to support senior executives and international management teams. The role involves executive calendar management, meeting coordination, business travel, stakeholder communication, documentation, action tracking, and leadership event coordination.

Key Responsibilities:

• Provide administrative and operational support to senior executives and leadership teams.
• Manage complex calendars, meetings, schedules, and follow-up activities across time zones.
• Coordinate management meetings, agendas, minutes, action items, and documentation.
• Arrange international business travel, itineraries, and logistics.
• Prepare professional communications, meeting invitations, and executive correspondence.
• Track management actions, deadlines, and deliverables and follow up with stakeholders.
• Coordinate leadership visits, workshops, and business events.
• Support process improvement and automation using Microsoft 365 tools.

Experience:

• Corporate experience as an Executive Assistant, Senior Executive Assistant, Executive Secretary, Management Assistant, or similar role.
• Experience supporting senior executives or leadership teams.
• Strong calendar, meeting, travel, and stakeholder coordination skills.
• Experience in meeting minutes, action tracking, and management documentation.
• Proficiency in Microsoft 365, Outlook, Teams, SharePoint, and Planner.
• Knowledge of Power Automate / workflow automation is an advantage.
• Excellent English communication, organisational, and interpersonal skills.
• High level of discretion, professionalism, and attention to detail.