Executive Assistant

Zoom Communications; Gurugram District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Zoom Communications in Gurgaon seeks an experienced Executive Assistant to support the CEO and two Directors. The role involves managing calendars, coordinating travel (domestic and international), and preparing detailed meeting minutes for internal reviews.

You will collaborate with internal stakeholders on business updates, consolidate presentations and MIS reports, and handle confidential documents as part of office management. 5+ years of relevant experience is expected.

Qualifications

• Minimum 5 years of relevant experience.
• Based in Gurgaon (Gurugram).
• Experience as Executive Assistant to CEO/Chairman/MD.

Responsibilities

• Oversee CEO and two Directors' calendars.
• Prepare detailed Minutes of Meeting for internal sessions.
• Coordinate with internal stakeholders on business and project updates.
• Manage end-to-end travel for CEO and Directors (domestic and international).
• Handle CEO's guests and high-priority appointments.
• Consolidate presentations, reports and MIS.
• Office management and handling confidential documents.

Job description

Role & responsibilities

Oversee CEO & 2 Director's calendar

Detailed Minutes of Meeting for internal meetings

Coordinate with internal stakeholders on business / project updates

Manage all travel requirements for CEO + Directors both domestic and international - manage end to end bookings (Visa/ Air Tickets/ Hotel/ Transportation)

Manage CEO's guests, high-priority meetings and appointments

Consolidate Presentations, Reports & MIS reports

Office management and handle confidential documents

Preferred candidate profile

• - Relevant experience of 5 to 10 years
• - Should have managed the role of an Executive Assistant to either CEO/ Chairman/ MD
• - Should be based in Gurgaon