Executive Assistant

Quadrant Televentures Limited; Mohali; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Quadrant Televentures Limited is seeking an Executive Assistant to support the CEO with calendar management, travel arrangements and communications. The role involves coordinating cross-functional reviews, preparing MIS and briefing notes, and ensuring timely follow-ups on decisions.

The ideal candidate will handle confidential matters with discretion, work independently and as part of a team, and demonstrate strong communication and organizational skills in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Excellent communication, organizational, and time management skills.
• Proficient in MS Office, particularly Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Experience in document management and secretarial activities.

Responsibilities

• Coordinate the CEO's calendar, meetings, travel and communications.
• Lead business reviews with heads, tracking actions and follow-ups.
• Prepare MIS, presentations and briefing notes for the CEO.
• Facilitate cross-functional information flow and resolve dependencies.
• Provide confidential strategic support on projects and leadership meetings.

Skills

Executive support

Communication

Organizational skills

Time management

Problem-solving

Document management

Tools

MS Word

MS Excel

PowerPoint

Job description

Role & responsibilities

1. CEO Office Coordination: Manage the CEOs calendar, meetings, travel, appointments and key communications, ensuring effective prioritisation and smooth functioning of the CEOs office.

2. Business Reviews & Follow-ups: Coordinate periodic business reviews with functional and business heads, track key decisions/action items and ensure timely closure of commitments.

3. MIS & Management Updates: Prepare and consolidate business MIS, presentations, reports and briefing notes for the CEO, highlighting key performance indicators, exceptions and areas requiring attention.

4. Cross-Functional Coordination: Work closely with senior leadership and different functions on behalf of the CEO to facilitate information flow, resolve dependencies and drive important organisational initiatives.

5. Confidential & Strategic Support: Support the CEO on strategic projects, leadership meetings and sensitive/confidential matters while maintaining a high degree of discretion, professionalism and ownership.

Preferred candidate profile

• Proven experience as an Executive Assistant or in a similar role.
• Excellent communication, organizational, and time management skills.
• Proficient in MS Office, particularly Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Experience in document management and secretarial activities.