Executive Assistant

PODDAR TEXTILE INDUSTRIES PRIVATE LIMITED; Gorakhpur District; On-site; INR 420,000 - 640,000; Full time

Job summary

PODDAR TEXTILE INDUSTRIES PRIVATE LIMITED is seeking an Executive Assistant to provide high-level administrative support to senior management. The role focuses on efficient calendar management, professional communication, and strict confidentiality to safeguard sensitive information.

Key responsibilities include coordinating meetings, preparing reports and presentations, handling correspondence, arranging travel, and tracking tasks with diligent follow-ups.

Qualifications

• Graduate in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office, Excel, Word, PowerPoint, and email.
• Strong organizational and time-management skills.
• Ability to multitask and work under pressure.
• Good follow-up and coordination skills.
• Professional attitude with excellent interpersonal skills.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Presentable, responsible, and well-mannered.

Responsibilities

• Manage the executive’s daily schedule, appointments, and meetings.
• Coordinate meetings and maintain the executive’s calendar.
• Handle phone calls, emails, messages, and correspondence professionally.
• Prepare reports, presentations, documents, and meeting notes.
• Coordinate with internal departments, clients, vendors, and business associates.
• Follow up on important tasks, commitments, payments, and deadlines.
• Maintain records, files, documents, and confidential information.
• Arrange travel, hotel bookings, meetings, and other logistics when required.
• Assist management with day-to-day business operations and special projects.
• Track pending tasks and ensure timely completion through regular follow-ups.
• Attend meetings when required and prepare minutes/action points.
• Handle sensitive and confidential information with complete discretion.
• Perform other responsibilities assigned by senior management.

Skills

Executive Assistant

Communication

MS Office

Time Management

Confidentiality

Education

Bachelor's degree

Tools

MS Office

Excel

Word

PowerPoint

Email

Job description

We are looking for a smart, organized, and proactive Executive Assistant to provide high-level administrative and professional support to senior management. The ideal candidate should be excellent at communication, coordination, follow-ups, and maintaining confidentiality.

Key Responsibilities

• Manage the executive’s daily schedule, appointments, and meetings.
• Coordinate meetings and maintain the executive’s calendar.
• Handle phone calls, emails, messages, and correspondence professionally.
• Prepare reports, presentations, documents, and meeting notes.
• Coordinate with internal departments, clients, vendors, and business associates.
• Follow up on important tasks, commitments, payments, and deadlines.
• Maintain records, files, documents, and confidential information.
• Arrange travel, hotel bookings, meetings, and other logistics when required.
• Assist management with day-to-day business operations and special projects.
• Track pending tasks and ensure timely completion through regular follow-ups.
• Attend meetings when required and prepare minutes/action points.
• Handle sensitive and confidential information with complete discretion.
• Perform other responsibilities assigned by senior management.

Required Skills & Qualifications

• Graduate in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office, Excel, Word, PowerPoint, and email.
• Strong organizational and time-management skills.
• Ability to multitask and work under pressure.
• Good follow-up and coordination skills.
• Professional attitude with excellent interpersonal skills.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Presentable, responsible, and well-mannered.

Preferred Qualities

• Proactive and self-motivated.
• Quick learner with a problem-solving approach.
• Ability to prioritize urgent and important tasks.
• Flexible with working hours when required.
• Strong sense of responsibility and ownership.
• Good business understanding and professional etiquette.

Salary: As per experience and capability.

Key Performance Areas

• Timely completion of assigned tasks.
• Effective coordination and follow-up.
• Efficient calendar and meeting management.
• Accuracy of reports and documentation.
• Professional communication with clients and stakeholders.