Executive Assistant

Law Offices of Mary Kennedy India; Chennai District; On-site; INR 350,000 - 600,000; Full time

Job summary

The Law Offices of Mary Kennedy India is seeking an Executive Assistant who is organized, proactive, and professional to support our executive team.

You will manage calendars, coordinate meetings, handle front-desk communications, and maintain confidential records with meticulous attention to detail. This full-time role requires excellent communication and strong multitasking in a fast-paced legal office.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Professional personality with strong interpersonal skills.
• Ability to multitask and manage priorities independently.
• Good working knowledge of Microsoft Office / Google Workspace.
• Strong follow-up and coordination skills.
• Attention to detail and a problem-solving mindset.
• Previous experience as an Executive Assistant, Receptionist, Front Office Executive, Administrative Assistant, or similar role is preferred.

Responsibilities

• Manage calendars, meetings, appointments, and executive schedules.
• Coordinate internal and external meetings and follow-ups.
• Handle calls, emails, visitors, and front-desk communications professionally.
• Maintain records, documents, meeting notes, and administrative trackers.
• Coordinate travel arrangements and other executive requirements when needed.
• Follow up with employees, vendors, clients, and external stakeholders.
• Support day-to-day office administration and operations.
• Assist management with reports, correspondence, and priority tasks.
• Ensure the reception and office environment remains professional and organized.
• Maintain confidentiality while handling sensitive information.

Skills

Communication

Organization

Interpersonal skills

Multitasking

MS Office/GSuite

Follow-up

Attention to detail

Job description

We are looking for a professional, organized, and proactive Executive Assistant to join our team.

This role is ideal for someone who is confident in communication, highly organized, presentable, and comfortable managing both executive support and front-office responsibilities.

Key Responsibilities:

• Manage calendars, meetings, appointments, and executive schedules
• Coordinate internal and external meetings and follow-ups
• Handle calls, emails, visitors, and front-desk communications professionally
• Maintain records, documents, meeting notes, and administrative trackers
• Coordinate travel arrangements and other executive requirements when needed
• Follow up with employees, vendors, clients, and external stakeholders
• Support day-to-day office administration and operations
• Assist management with reports, correspondence, and priority tasks
• Ensure the reception and office environment remains professional and organized
• Maintain confidentiality while handling sensitive information

What We’re Looking For:

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Professional personality with strong interpersonal skills
• Ability to multitask and manage priorities independently
• Good working knowledge of Microsoft Office / Google Workspace
• Strong follow-up and coordination skills
• Attention to detail and a problem-solving mindset
• Previous experience as an Executive Assistant, Receptionist, Front Office Executive, Administrative Assistant, or similar role is preferred

Employment Type: Full-Time

If you are organized, dependable, and enjoy working in a fast-paced professional environment, we would love to hear from you.