Executive Assistant

SHUBHARAMBH PRODUCTIONS (P) LIMITED; Bengaluru; Presencial; INR 600.000 - 1.200.000; Jornada completa

Descripción de la vacante

SHUBHARAMBH PRODUCTIONS (P) LIMITED is seeking an Executive Assistant to the CEO to provide high-level support and manage complex schedules. You will handle calendar management, communication, meeting coordination, travel planning, and document preparation, while maintaining confidentiality and professional discretion.

The ideal candidate has 2-3 years in executive support, strong organizational and multitasking abilities, and proficiency with office productivity tools.

Formación

• 2-3 years experience in executive or director support.
• Strong organizational and time management skills.
• Discretion and ability to work independently in a fast-paced environment.

Responsabilidades

• Manage executive calendar and schedule meetings, anticipating conflicts.
• Handle emails, phone calls and correspondence; draft and proof documents.
• Coordinate meetings: prepare agendas, take minutes, ensure materials ready.
• Arrange travel: flights, accommodations, itineraries.
• Maintain confidential files and information; support ad-hoc projects and process improvements.
• Act as liaison with stakeholders to maintain positive relationships.
• Process expenses and prepare related reports.

Conocimientos

Calendar management

Communication

Meeting coordination

Travel arrangements

Information management

Relationship management

Expense management

Special projects

Descripción del empleo

As an Executive Assistant to the CEO you will be responsible for building and maintaining strong relationships with teams and external agencies. You will act as a liaison between the Director and others.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Key Responsibilities

• Calendar Management: Handle scheduling, anticipate conflicts, and make necessary adjustments.
• Communication and Correspondence: Manage emails, phone calls, and other communications; draft and proofread documents.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes, and ensure all materials are ready.
• Travel Arrangements: Organize travel logistics, including flights, accommodations, and itineraries.
• Information Management: Maintain and organize confidential files, ensuring the executive has all necessary documents.
• Relationship Management: Act as a liaison, maintaining positive relationships with various stakeholders.
• Expense Management: Process expenses and prepare reports.
• Special Projects: Assist with ad-hoc tasks, research, and process improvement.

Job Requirements

• - Experience : 2-3 years in a similar role, preferably as an executive or director assistant.
• - Skills : Strong organizational, time management, communication skills, and proficiency in office productivity tools.
• - Attributes : Attention to detail, discretion, ability to work independently, multitask, and prioritize in a fast-paced environment.

This position is ideal for someone with experience in executive support roles, who can manage complex schedules, maintain confidentiality, and communicate effectively with various stakeholders.