Executive Assistant To Chief Executive Officer

Parksons Packaging; Mumbai City; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Parksons Packaging is seeking an Executive Assistant to support the CEO in Mumbai. The role requires coordinating the CEO's calendar, meetings, travel, and correspondence while maintaining high confidentiality and professionalism.

The ideal candidate has 5+ years of experience, strong organizational and communication skills, and proficiency in Microsoft Office. The position supports cross-functional collaboration across departments.

Qualifications

• Graduate (Any) with 5+ years of experience in a similar role.
• Experience supporting a CEO or senior leader preferred.
• Strong confidentiality and professionalism required.
• Ability to coordinate meetings, travel, and correspondence.

Responsibilities

• Manage the CEO's calendar, schedule meetings, and prioritize appointments.
• Coordinate internal and external meetings, including agendas, invites, and action items.
• Schedule and coordinate interviews with candidates, business leaders, and external stakeholders.
• Plan and coordinate domestic and international travel, including flights and hotels.
• Prepare, submit, and track travel and expense vouchers with Finance.
• Maintain organized records and documents for the CEO's office.
• Coordinate with internal departments and external stakeholders to ensure smooth execution of priorities.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Education

Graduate

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Position Title: Executive Assistant

Department: CEO Office

Reporting To: CEO

Required Education: Graduate (Any)

Experience: 5+ years
Basic Function

The ideal candidate will be responsible for managing the CEO's office, ensuring seamless coordination of meetings, travel, correspondence, and key administrative activities while maintaining the highest level of confidentiality and professionalism.

Skills

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving ability.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Ability to work independently while collaborating effectively across functions.

KEYPERFORMANCE AREAS

• Manage the CEO's calendar, schedule meetings, and prioritize appointments.
• Coordinate internal and external meetings, including preparing meeting agendas, circulating invites, and tracking action items.
• Schedule and coordinate interviews with candidates, business leaders, and external stakeholders.
• Plan and coordinate domestic and international travel, including flights, accommodation, ground transportation, and travel itineraries.
• Prepare, submit, and track travel and expense vouchers, ensuring timely coordination with the Finance team.
• Maintain organized records, files, and important documents for the CEO's office.
• Coordinate with internal departments and external stakeholders to ensure smooth execution of business priorities.
• Handle confidential and sensitive information with discretion.
• Assist the CEO with administrative tasks, presentations, reports, and special projects as required.
• Ensure efficient day-to-day functioning of the CEO's office.

Experience

• Previous experience as an Executive Assistant supporting a CEO, Managing Director, or senior business leader is preferred.
• Experience managing executive calendars, travel coordination, and stakeholder interactions.
• Exposure to expense management and coordination with Finance teams will be an advantage.