Executive Assistant

SourcingXPress; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

A growing service company in Bengaluru is seeking an experienced Executive Assistant to support senior leadership in managing daily operations, schedules, and coordination. The ideal candidate will handle travel arrangements, calendar management, and stakeholder communication, ensuring seamless execution of meetings and business activities. Strong communication, organizational skills, and a proactive mindset are key for this role. Previous experience as an Executive Assistant is preferred, and proficiency in MS Office is required.

Qualifications

• Strong communication skills (verbal & written) are essential.
• Excellent organizational and multitasking ability is required.
• Proactive and problem-solving mindset necessary.

Responsibilities

• Manage end-to-end travel arrangements efficiently.
• Plan and coordinate meetings and events effectively.
• Ensure optimal scheduling and avoid calendar conflicts.

Skills

Strong communication skills

Excellent organizational ability

Multitasking ability

High level of professionalism

Proactive mindset

Tools

MS Office (Excel, PowerPoint, Outlook)

Job description

Company Information

Company: SMAC
Website: Visit Website
Business Type: Small/Medium Business
Company Type: Service
Business Model: B2B2C
Funding Stage: Bootstrapped
Industry: Hospitality

Job Description

We are looking for a highly organized and proactive Executive Assistant / Personal Assistant to support senior leadership in managing daily operations, schedules, and coordination.

The role involves handling travel arrangements, calendar management, stakeholder communication, and administrative tasks while ensuring seamless execution of meetings, events, and business activities.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.

Roles & Responsibilities

• Manage end-to-end travel arrangements (flights, accommodation, transport, visas if required)
• Plan and coordinate meetings, events, and appointments across calendars
• Handle calendar management, ensuring optimal scheduling and avoiding conflicts
• Coordinate last-minute changes in travel plans or meetings efficiently
• Act as a point of contact between executives and internal/external stakeholders
• Prepare and manage reports, presentations, and documentationTrack and follow up on action items and deadlines
• Maintain confidential records and communication
• Support in organizing corporate events, leadership meetings, and offsites
• Ensure smooth day-to-day administrative operations

Candidate Requirements

• Strong communication skills (verbal & written)
• Excellent organizational and multitasking ability
• Ability to prioritize and manage time effectively
• High level of professionalism and confidentiality
• Proactive and problem-solving mindset
• Experience in calendar & travel management tools
• Good knowledge of MS Office (Excel, PowerPoint, Outlook)
• Ability to handle pressure and last-minute changes
• Prior experience as an Executive Assistant / Personal Assistant preferred