Executive Assistant

Live Connections; Bengaluru; On-site; INR 500,000 - 950,000; Full time

Job summary

Live Connections is seeking an experienced executive assistant to support the global C-suite. You will manage complex calendars across multiple time zones, coordinate meetings, prepare briefing materials, and track follow-ups to ensure seamless operations.

You will also coordinate end-to-end travel, visa processes, and expense management, while creating presentations and reports with meticulous attention to detail. Proficiency in Outlook, PowerPoint, Excel, Word, Teams is essential.

Qualifications

• Experience supporting C-suite executives globally.
• Strong calendar management and travel planning skills.
• Proven ability to coordinate meetings, materials, and follow-ups.

Responsibilities

• Independent management of complex calendars across multiple time zones, including conflict resolution and prioritization.
• Meeting support responsibilities: agenda coordination, materials, briefing documents, and follow-up tracking.
• Enhance travel management end-to-end: domestic and international travel planning, visa coordination, itinerary management, policy compliance, and issue resolution.
• Expense management: receipt tracking, reconciliation, project code validation, and timely submissions.
• Preparation of presentations, reports, business documents, and administrative trackers with high accuracy.
• Utilize Outlook, PowerPoint, Excel, Word, Teams and collaboration tools effectively.

Skills

Calendar management

Multi-timezone coordination

Meeting support

Travel planning

Visa coordination

Expense management

Presentation creation

Report creation

Attention to detail

Communication

Tools

Outlook

PowerPoint

Excel

Word

Teams

Job description

Experience in Supporting C Suite Employees across the globe

Key Responsibilities

• Independent management of complex calendars across multiple time zones, including conflict resolution and prioritization.


• Meeting support responsibilities to include agenda coordination, meeting materials, briefing documents, and follow-up tracking.


• Enhance the travel management requirement to cover end-to-end domestic and international travel planning, visa coordination, itinerary management, policy compliance, and travel issue resolution.


• Expense management, including receipt tracking, expense reconciliation, project code validation, and timely submissions.


• Preparation of presentations, reports, business documents, and administrative trackers with a high degree of accuracy and attention to detail.


• Advanced proficiency in Outlook, PowerPoint, Excel, Word, Teams, and collaboration tools.