Executive Assistant

Presidency University; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Presidency University in Bengaluru seeks an experienced Executive Assistant to manage the executive calendar, coordinate multi-stakeholder meetings, and prepare briefing documents. You will support travel arrangements, minutes, and follow-ups while ensuring discretion and efficiency.

The role requires strong organizational skills and proactive problem-solving in a dynamic environment. The position involves partnering with senior leadership, preparing reports, and coordinating across departments

Qualifications

• Need a bachelor's degree and 2+ years as an executive assistant or similar.
• Strong organizational and time-management skills with ability to handle confidential information.

Responsibilities

• Manage executives' calendars, appointments, meetings and priorities.
• Schedule and coordinate internal and external meetings across multiple stakeholders.
• Prepare agendas, briefing documents, reports and presentations.
• Attend meetings, record minutes and follow up on action items.
• Manage emails, calls and routine correspondence on behalf of the executive.
• Arrange domestic and international travel including itineraries.
• Coordinate meetings, events and leadership visits.
• Act as primary contact between executive and stakeholders.
• Maintain confidential documents and records with discretion.
• Track deadlines and deliverables to ensure timely completion.
• Support special projects and strategic initiatives.

Skills

Calendar management

Executive coordination

Communication

Proactive scheduling

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

Role & responsibilities

• Manage and maintain the executives calendar, appointments, meetings, and priorities.
• Schedule and coordinate internal and external meetings across multiple stakeholders.
• Prepare meeting agendas, presentations, briefing documents, and reports.
• Attend meetings, record minutes, track action items, and follow up on pending tasks.
• Manage emails, calls, correspondence, and routine communication on behalf of the executive.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Coordinate business meetings, events, leadership visits, and other executive engagements.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Maintain confidential documents, records, reports, and business information with complete discretion.
• Track important deadlines, deliverables, and follow-ups to ensure timely completion.
• Support special projects and strategic initiatives assigned by senior management.
• Prepare and maintain trackers, presentations, spreadsheets, and executive reports.
• Coordinate with different departments to ensure smooth execution of management decisions.
• Anticipate the executive’s requirements and proactively resolve scheduling or operational issues.
• Maintain an organized electronic and physical filing system.
• Handle ad-hoc administrative and organizational responsibilities as required