Executive Assistant

VIP; Mumbai City; On-site; INR 800,000 - 1,500,000; Full time

Job summary

VIP in Mumbai seeks an experienced Executive Assistant to support senior executives. The role involves managing complex calendars, coordinating travel, preparing correspondence and presentations, and maintaining organized files both physically and digitally.

You will liaise with internal teams and external partners, support project tracking, and handle confidential information with professionalism. A Bachelor's degree and 6–8 years of relevant experience are preferred, with strong MS Office and

Qualifications

• Bachelor's degree or higher in a relevant field.
• 6-8 years of experience as Executive Assistant or similar role.
• Proficiency with Microsoft Office and collaboration tools (Teams, Zoom).

Responsibilities

• Manage complex calendars, schedule meetings and coordinate travel.
• Prepare and edit correspondence, presentations and documents.
• Organize and maintain files and records, physical and digital.
• Handle confidential information with discretion and professionalism.
• Coordinate executive meetings including agenda, minutes and follow-ups.
• Liaise with internal departments and external partners on behalf of the executive.
• Assist in project management and tracking deliverables.
• Conduct research and compile data to support decision-making.
• Manage expense reports and reimbursements.
• Support event planning and logistics for corporate functions.

Skills

Communication skills

Organization

Time management

Independent work

Discretion

Microsoft Office

Education

Bachelor's degree preferred

Office management certifications a plus

Tools

Microsoft Office

Teams

Zoom

Job description

Job Description:

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records, both physical and digital.
• Handle confidential information with discretion and professionalism.
• Coordinate and support executive-level meetings, including agenda preparation, minutes, and follow-ups.
• Liaise with internal departments and external partners on behalf of the executive.
• Assist in project management and tracking deliverables.
• Conduct research and compile data to support decision-making.
• Manage expense reports and reimbursements.
• Support event planning and logistics for corporate functions

Qualification:

• Bachelors degree preferred; additional certifications in office management or administration are a plus.
• 6-8 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).

Skillsets:

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and handle multiple tasks simultaneously.
• High level of professionalism and discretion