Executive Assistant cum Business Assistant

Vouchagram India; New Delhi; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Vouchagram India is seeking an experienced Business & Executive Assistant to provide high-level executive support and drive cross-functional coordination across Sales, Marketing, Operations, Finance, Technology, and Product.

You will manage the executives' calendars, prepare agendas and MOMs, handle confidential communications, and develop MIS reports and dashboards to inform leadership decisions.

Qualifications

• Strong organizational and multitasking abilities, with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail with discretion handling confidential information.
• Proficiency in MS Office and Google Workspace, especially Excel and PowerPoint.
• Strong analytical mindset to interpret data and prepare insights.
• Strong stakeholder management, coordination, and follow-up skills.

Responsibilities

• Support business planning, reporting, and performance tracking, including sales, revenue, and key business KPIs.
• Coordinate with cross-functional teams including Sales, Marketing, Operations, Finance, Technology, and Product for effective project execution.
• Prepare MIS reports, dashboards, business presentations, and performance updates.
• Assist with market research, competitor analysis, and strategic business initiatives.
• Track key projects, action items, and deliverables to ensure timely execution with stakeholders.
• Support leadership in decision-making through data gathering, analysis, and actionable insights.
• Manage and prioritize the executives calendar, meetings, appointments, and travel plans.
• Coordinate meetings and ensure all necessary arrangements are in place.
• Prepare meeting agendas, presentations, and Minutes of Meeting (MOMs).
• Handle confidential communications, emails, and correspondence on behalf of the executive.
• Track key decisions, action items, and deadlines and ensure timely follow-ups.
• Coordinate with relevant stakeholders to ensure smooth execution of leadership priorities.

Skills

Multitasking

Communication

Attention to detail

Analytical mindset

Stakeholder management

Proactive work

Tools

MS Office

Google Workspace

Excel

PowerPoint

Job description

Role & Responsibilities

The incumbent will be responsible for providing high-level executive support along with business coordination responsibilities. The individual will act as a trusted partner to leadership, ensuring seamless calendar and communication management while supporting strategic initiatives, business tracking, and cross-functional coordination.

Business Assistant Responsibilities

• Support business planning, reporting, and performance tracking, including sales, revenue, and key business KPIs.
• Coordinate with cross-functional teams including Sales, Marketing, Operations, Finance, Technology, and Product for effective project execution.
• Prepare MIS reports, dashboards, business presentations, and performance updates.
• Assist with market research, competitor analysis, and strategic business initiatives.
• Track key projects, action items, and deliverables to ensure timely execution with stakeholders.
• Support leadership in decision-making through data gathering, analysis, and actionable insights.

Executive Assistant Responsibilities

• Manage and prioritize the executives calendar, meetings, appointments, and travel plans.
• Coordinate meetings and ensure all necessary arrangements are in place.
• Prepare meeting agendas, presentations, and Minutes of Meeting (MOMs).
• Handle confidential communications, emails, and correspondence on behalf of the executive.
• Track key decisions, action items, and deadlines and ensure timely follow-ups.
• Coordinate with relevant stakeholders to ensure smooth execution of leadership priorities.

Preferred Candidate Profile

• Strong organizational and multitasking abilities, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• High attention to detail with the ability to handle confidential information with discretion.
• Proficiency in MS Office and Google Workspace, particularly Excel and PowerPoint.
• Strong analytical mindset with the ability to interpret data and prepare meaningful reports and insights.
• Strong stakeholder management, coordination, and follow-up skills.
• Proactive approach with the ability to work independently and anticipate leadership requirements.
• Ability to work effectively in a fast-paced business environment.