Event Manager

AIM; Bengaluru; On-site; INR 800,000 - 1,100,000; Full time

Job summary

AIM Bengaluru is seeking an experienced Event Manager to lead the end-to-end planning and execution of high-profile conferences, trade shows, and internal workshops. You will shape event strategy, manage budgets, and coordinate with vendors to deliver seamless attendee experiences.

In this role, you will oversee on-site operations, negotiate contracts, and drive stakeholder communications while maintaining cost efficiency and schedule adherence across multiple concurrent projects.

Qualifications

• 5+ years of proven experience in event management or related operations.
• Strong organizational and project management skills.
• Excellent communication and negotiation abilities.
• Crisis management and detail-oriented mindset.
• Willingness to travel and work irregular hours.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Conceptualize, plan, and execute conferences, seminars, and corporate retreats.
• Lead end-to-end event logistics, including venue, catering, and transportation.
• Drive event communications and manage external vendors and sponsors.
• Oversee on-site venue setup, execution, and teardown.
• Manage budgets and track expenses to stay within parameters.

Skills

Event Strategy

Budget Management

Vendor Management

Stakeholder Communication

Crisis Management

Project Management

Travel Flexibility

Tools

Event management software

Job description

We are seeking a dynamic, strategic, and highly organized Event manager to our team. In this role, you will be responsible for the end-to-end planning, execution, and strategy of company events, ranging from high-profile conferences to internal workshops.

Key Responsibilities

• Event Strategy & Management: Conceptualize, plan, and execute high-impact company events, including conferences, trade shows, seminars, and corporate retreats.
• Logistics & Vendor Operations: Lead end-to-end event logistics, including contract negotiations, vendor management, venue selection, catering, transportation, and guest accommodation.
• Stakeholder & Promotion Management: Drive event communications and serve as the primary point of contact for external vendors, key stakeholders, sponsors, and attendees.
• On-Site Leadership & Operations: Oversee on-site venue setup, execution, and teardown. Act as the primary lead to resolve real-time operational challenges or emergencies during events.
• Budget Oversight: Manage event budgets, negotiate pricing to optimize cost-efficiency, and track expenses to ensure projects stay within financial parameters.

Qualifications & Skills

• Experience: 5+ years of proven experience in event management, event planning, or a similar operations role
• Leadership & Organization: Superior organizational, project management, and delegation skills with a demonstrated ability to manage multiple complex initiatives simultaneously.
• Communication: Exceptional verbal, written, and interpersonal communication skills with strong negotiation abilities
• Problem-Solving & Agility: Strong crisis management skills, high attention to detail, and a decisive, solution-oriented mindset.
• Flexibility: Willingness to work flexible/irregular hours and travel as required by event schedules.
• Proficiency: Proficient in project management tools, event management software, and standard office applications (MS Office / Google Workspace).