Event and Operations Manager

Exhibition Showcase; Sector 10; On-site; INR 450,000 - 850,000; Full time

Job summary

Exhibition Showcase is seeking a dynamic events professional to plan and execute exhibitions, conferences, awards, summits and corporate events from concept to completion.

You will manage timelines, production schedules, vendor coordination, budgets and on-ground execution, ensuring guest experience and brand standards are met across venues and teams.

Qualifications

• Strong event planning and project management skills.
• Excellent communication and coordination abilities.
• Vendor management and negotiation skills.
• Good budgeting and cost-control understanding.
• Strong problem-solving and decision-making skills.
• Ability to work under pressure and manage multiple deadlines.
• Good knowledge of exhibitions, conferences, MICE and event production.
• Proficiency in MS Office/Google Workspace.
• Willingness to travel and work flexible hours during events.

Responsibilities

• Plan, coordinate and execute exhibitions, conferences, awards, summits, networking events and corporate events from concept to completion.
• Develop event timelines, production schedules, checklists and execution plans.
• Coordinate with venues, vendors, exhibitors, sponsors, speakers, partners and service providers.
• Manage venue arrangements including hall setup, branding, seating, registration areas, stage, AV, production and hospitality.
• Coordinate with production, fabrication, AV, décor, registration and technical teams.
• Manage event budgets, quotations, purchase requirements and vendor negotiations.
• Ensure all vendors and partners deliver as per agreed timelines and quality standards.
• Coordinate with speakers, moderators, jury members, VIPs and guests.
• Manage event registrations, invitations, guest lists and on-ground attendee experience.
• Conduct regular venue visits and production meetings before the event.
• Prepare detailed event run sheets, floor plans and execution checklists.
• Supervise the complete on-ground execution and resolve operational issues during the event.
• Ensure branding and promotional elements are installed correctly and as per approved designs.
• Coordinate with the marketing, editorial, sales, design and video teams for event-related requirements.
• Manage event-day staff, volunteers and vendor teams.
• Ensure smooth guest movement, stage management, speaker coordination and programme flow.
• Handle last-minute changes and troubleshoot issues quickly during live events.
• Prepare post-event reports, vendor evaluations, attendance data and feedback reports.
• Maintain strong relationships with vendors, venues, partners and industry stakeholders.

Skills

Event planning

Project management

Communication

Coordination

Vendor management

Negotiation

Budgeting

Time management

Exhibitions/MICE

MS Office

Tools

MS Office/Google Workspace

Job description

Role & responsibilities

• Plan, coordinate and execute exhibitions, conferences, awards, summits, networking events and corporate events from concept to completion.
• Develop event timelines, production schedules, checklists and execution plans.
• Coordinate with venues, vendors, exhibitors, sponsors, speakers, partners and service providers.
• Manage venue arrangements including hall setup, branding, seating, registration areas, stage, AV, production and hospitality.
• Coordinate with production, fabrication, AV, dcor, registration and technical teams.
• Manage event budgets, quotations, purchase requirements and vendor negotiations.
• Ensure all vendors and partners deliver as per agreed timelines and quality standards.
• Coordinate with speakers, moderators, jury members, VIPs and guests.
• Manage event registrations, invitations, guest lists and on-ground attendee experience.
• Conduct regular venue visits and production meetings before the event.
• Prepare detailed event run sheets, floor plans and execution checklists.
• Supervise the complete on-ground execution and resolve operational issues during the event.
• Ensure branding and promotional elements are installed correctly and as per approved designs.
• Coordinate with the marketing, editorial, sales, design and video teams for event-related requirements.
• Manage event-day staff, volunteers and vendor teams.
• Ensure smooth guest movement, stage management, speaker coordination and programme flow.
• Handle last-minute changes and troubleshoot issues quickly during live events.
• Prepare post-event reports, vendor evaluations, attendance data and feedback reports.
• Maintain strong relationships with vendors, venues, partners and industry stakeholders.

Preferred candidate profile

• Strong event planning and project management skills.
• Excellent communication and coordination abilities.
• Vendor management and negotiation skills.
• Good budgeting and cost-control understanding.
• Strong problem-solving and decision-making skills.
• Ability to work under pressure and manage multiple deadlines.
• Good knowledge of exhibitions, conferences, MICE and event production.
• Proficiency in MS Office/Google Workspace.
• Willingness to travel and work flexible hours during events.