Conference Event Manager

Neumech Events; Delhi; On-site; INR 500,000 - 800,000; Full time

Job summary

A leading professional conference management company in Delhi is seeking a Conference Operations Executive to manage logistics for large-scale national and international events. The ideal candidate will have 4–6 years of experience in conference operations and possess exceptional organizational and project management skills. Responsibilities include executing operational plans, managing venue logistics, and serving as the primary on-site operations lead. Strong command of English and proficiency in MS Office are essential for this role.

Qualifications

• 4–6 years of experience in Conference Operations, MICE, or Exhibition Logistics.
• Ability to manage complex operational budgets.
• Attention to detail and strong organizational capabilities.

Responsibilities

• Execute operational plans for assigned conferences.
• Manage venue and technical logistics.
• Serve as primary on-site operations lead.

Skills

Project management

Budget management

Organizational skills

Vendor relationship management

Fluency in English

Tools

MS Office

Event management platforms

Job description

With over 23 years of industry expertise, Neumech Events is a leading professional conference management company catering to a diverse clientele. We seek a meticulous and proactiveConference Operations Executiveto manage the end-to-end logistics and seamless on-site execution of our large-scale national and international events.

Specific Responsibilities

• Execute end-to-end operational plans for all assigned conferences, ensuring strict adherence to timelines and project critical paths.
• Develop detailed logistical documentation, including event schedules, floor plans, and comprehensive run-of-show documents for all internal and external teams.
• Manage all venue and technical logistics, including room configuration, F&B, security, AV requirements, and registration/check-in processes.
• Source, negotiate, and manage contracts with key suppliers (AV, catering, printing, etc.) to ensure optimal cost-efficiency.
• Maintain strict budgetary control, track expenditures, process invoices, and reconcile all event operational costs.
• Serve as the primary on-site operations lead, overseeing setup, live execution, and breakdown, and resolving real-time logistical issues decisively.
• Coordinate speaker and sponsor logistical needs, ensuring timely delivery of materials and flawless technical support for presentations and exhibitions.

Key Requirements

• 4–6 years of prior experience in Conference Operations, MICE, or Exhibition Logistics.
• Proven ability to manage complex operational budgets and vendor relationships.
• Exceptional organizational skills, project management acumen, and unwavering attention to detail.
• Excellent written and spoken fluency in English is essential.
• Proficiency in MS Office software (e.g., Word, PowerPoint, Excel) and familiarity with event management platforms.