EA To CEO

Promact Infotech; Vadodara; On-site; INR 450,000 - 650,000; Full time

Job summary

Promact Infotech in Vadodara seeks an Executive Assistant to support the CEO with day-to-day coordination, calendar management, travel arrangements, and communications. The role requires a proactive, detail-oriented professional capable of handling confidential information.

You will manage email drafts, meeting preparation, MOMs, and cross-functional coordination across departments, ensuring timely task follow-ups and reliable operational dashboards.

Qualifications

• Experience in coordinating, executive support, administration, or operations.
• Experience managing schedules, follow-ups, and task tracking.
• Proficiency in Google Workspace / Microsoft Office.
• Experience maintaining reports, trackers, and documentation.

Responsibilities

• Manage day-to-day coordination and operational support for the CEO.
• Handle professional and selective personal coordination for the CEO.
• Manage schedules, meetings, appointments, reminders, and follow-ups.
• Coordinate communication between CEO and internal teams.
• Ensure timely execution and closure of CEO-assigned tasks.
• Maintain trackers, dashboards, and status updates for operations.
• Coordinate leave management, attendance, and team availability.
• Draft professional emails, reminders, and internal communications.
• Prepare MOMs and follow up on action items.
• Coordinate administrative activities, travel arrangements, and operational needs.
• Maintain confidentiality and professionalism with sensitive information.
• Ensure smooth cross-department communication and coordination.
• Escalate delays or blockers to the CEO when required.

Skills

Executive support

Schedule management

Google Workspace / MS Office

Reports & dashboards

Education

Bachelor's degree (Business management preferred)

Job description

Job Title: Executive Assistant (EA) to CEO

About Promact Infotech:
Founded in 2003, Promact is a culturally unique software company prioritizing simplicity, transparency, and client-centricity. Committed to top-notch products, we take full ownership of each project and maintain open-door policies for healthy employer-employee relationships. Promoting a fair work culture with a problem-solving attitude, we emphasize quality through agile methodologies. Our initiatives, including crash courses and hackathons, create a diverse talent pool, fostering self-sufficient and competitive employees. As a pioneering company in Vadodara, we persistently invent new tools, upgrading skills and envision sharing more success stories in the future.

Work Location: Vadodara
Work Mode: On-site
Years of Experience: 2-5 Years

Roles and Responsibilities:

• Manage day-to-day coordination and operational support for the CEO
• Handle professional and selective personal coordination tasks for the CEO
• Manage schedules, meetings, appointments, reminders, and follow-ups
• Coordinate communication between CEO and internal teams
• Ensure timely execution and closure of tasks assigned by the CEO
• Maintain trackers, dashboards, and status updates for operational activities
• Coordinate leave management, attendance tracking, and team availability records
• Draft professional emails, reminders, and internal communication
• Prepare MOMs (Minutes of Meeting) and follow up on action items
• Coordinate administrative activities, travel arrangements, and operational requirements
• Maintain confidentiality and professionalism while handling sensitive information
• Ensure smooth communication and coordination across departments
• Escalate delays, blockers, or operational concerns to the CEO when required

Skills:
Technical Skills - Must Have

• Experience in coordination, executive support, administration, or operations management
• Experience handling schedules, follow-ups, and task tracking
• Proficiency in Google Workspace / Microsoft Office
• Experience maintaining reports, trackers, and documentation

Technical Skills - Should Have

• Experience supporting senior leadership or the founder's office
• Experience in meeting coordination and MOM preparation
• Familiarity with leave management and attendance coordination

Technical Skills - Good to Have

• Experience with project management or task management tools
• Exposure to operational reporting and dashboard management
• Experience handling travel coordination and vendor communication

Non-Technical Skills:

• Excellent communication and articulation skills
• Strong ownership and execution mindset
• High level of professionalism and confidentiality
• Strong organizational and multitasking ability
• Proactive follow-up and coordination skills
• Detail-oriented and disciplined work approach
• Calm and solution-oriented mindset under pressure

Qualifications:

• Bachelor's degree in any field (Business management Preferred)
• 2+ years of experience in Executive Assistant, Coordination, Administration, or Operations-related roles preferred