Executive Assistant

Topgear Consultants; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Topgear Consultants seeks an experienced Executive Assistant to support the CEO in managing day-to-day professional and personal activities, ensuring seamless operations and high-level coordination.

You will handle calendar, travel, meetings, confidential documentation, and liaison with internal teams, vendors and staff, maintaining discretion and exceptional organizational skills.

Qualifications

• 8–25 years of experience as EA/PA/Executive Secretary to CEO/MD/Promoter.
• Excellent communication, coordination and organizational skills.
• High level of confidentiality, maturity and discretion.
• Strong MS Office and calendar management skills.

Responsibilities

• Manage CEO's calendar, meetings, appointments and daily task schedules.
• Coordinate domestic/international travel, visa, hotel and itinerary arrangements.
• Handle email drafting, meeting coordination and follow-ups.
• Manage confidential documentation, payments, bills and records.
• Coordinate with internal teams, vendors, visitors and domestic staff.
• Assist with online banking, NEFT/RTGS, investments and other personal requirements.
• Maintain contacts, records and timely follow-up on pending activities.

Skills

MS Office

Calendar management

Communication

Confidentiality

Organizational skills

Executive support

Job description

Position

Executive Assistant to CEO

Location

Mumbai

Experience

8-25 Years

Industry

FMCG / Food Processing

Gender

Male

Job Summary

We are looking for an experienced Executive Assistant to support the CEO in managing day-to-day professional and personal activities.

Key Responsibilities

• Manage CEOs calendar, meetings, appointments and daily task schedules.
• Coordinate domestic/international travel, visa, hotel and itinerary arrangements.
• Handle email drafting, meeting coordination and follow-ups.
• Manage confidential documentation, payments, bills and records.
• Coordinate with internal teams, vendors, visitors and domestic staff.
• Assist with online banking, NEFT/RTGS, investments and other personal requirements.
• Maintain contacts, records and timely follow-up on pending activities.

Requirements

• 8–25 years of experience as EA/PA/Executive Secretary to CEO/MD/Promoter.
• Candidates must be from FMCG or Food Processing industry.
• Excellent communication, coordination and organizational skills.
• High level of confidentiality, maturity and discretion.
• Strong MS Office and calendar management skills.
• Male candidates only.