Executive Assistant to CEO - Ahmedabad

Mintskill HR Solutions LLP; Ahmedabad District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Mintskill HR Solutions LLP in Ahmedabad seeks a proactive Executive Assistant to the CEO. The role acts as the CEO’s representative, eyes and ears, coordinating meetings, gathering reports, and ensuring timely briefing for each engagement.

You will support high‑level procurement, negotiate tender specs, and monitor post‑contract performance, while coordinating between teams and researching topics for current and future initiatives. Freshers welcome; 2 years’ experience is fine.

Qualifications

• Bachelor of Engineering in Electrical, Civil, or Electronics is preferred.
• MBA in Finance is required or desirable.
• Proficient in English, Hindi, and Gujarati; additional languages are a plus.
• Freshers welcome; 2+ years of related experience acceptable.
• Strong command of IT apps and technologies, including social media and AI.

Responsibilities

• Attend meetings and monitor outcomes on behalf of the CEO.
• Coordinate between teams and act as a bridge when needed.
• Collect and scrutinize reports, creating exception reports.
• Follow up on processes and critical instructions for the CEO.
• Research assigned topics, study material, summarize findings with recommendations.
• Manage CEO schedule and prepare briefing for each meeting.
• Support high-level procurement with tender specs, evaluations, negotiations, and post-contract monitoring.
• Assist with strategic outsourcing, defining scope and monitoring performance.

Education

Bachelor of Engineering (Electrical/Civil/Electronics)

MBA in Finance

Job description

Will work directly under the CEO and act as his representative, eyes and ears. This is purely a staff function under the CEO and will not overlap with the authorities or responsibilities of any of the line managers. The second key function is to work with the CEO in research and study of various topics pertaining to the company's current or future initiatives and also technical research for understanding new products and technologies.

Key Responsibility & Duties

• Will participate in various meetings and monitor outcomes on behalf of the CEO.
  
• May also act as a bridge or coordinator between various teams
  
• Collect and scrutinise all reports on behalf of the CEO and make exception reports for his reference
  
• Follow up on certain processes and critical instructions/tasks on behalf of the CEO
  
• Research on any topic assigned by the CEO, study all available material, filter through the data and make summary notes with recommendations
  
• Responsible for CEO Schedule and time optimisation. Will ensure preparation and briefing for each meeting
  
• High-Level Procurement: Will work with the MM team for preparation of tender specs, evaluation, negotiations, and post-contract monitoring
  
• Strategic Outsourcing: Will work with the relevant team for scope of work, finalising the agency, and monitoring their performance
  

Requirements

• Bachelor of Engineering. Electrical, Civil, and Electronics preferred
  
• MBA in Finance
  
• English, Hindi, Gujarati. Will be a bonus if they know any more languages or can learn
  
• Exceptional fresher is okay. Or 2 odd years of experience, not necessarily as an EA
  
• Extremely conversant with the latest IT apps and technologies, including social media, AI, etc.