EA To CEO

Agile Technology; Pune District; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Agile Technology is seeking an experienced Executive Assistant to the CEO in Pune, Maharashtra. The role provides high-level executive support and acts as a coordination anchor for the CEO’s office.

The ideal candidate has strong communication, organizational skills, and confidentiality, with CXO-level support in manufacturing, engineering, or automotive sectors. Requires 6–10 years of experience and a graduate degree; MBA preferred.

Qualifications

• Graduate degree required; MBA preferred.
• 6–10 years of experience supporting CEO/ CXO in manufacturing, engineering or automotive sectors.
• Excellent command of English and Hindi; Marathi preferred.
• Willingness to travel to Pune, Supa, and Chennai plant locations.
• Flexible working hours to meet CEO office needs.

Responsibilities

• Manage CEO's calendar, appointments, meetings, and priorities.
• Coordinate domestic and international travel arrangements.
• Prepare travel itineraries, agendas, and schedules.
• Draft correspondence, presentations, reports, and official documents.
• Handle confidential business information with discretion.
• Organize senior leadership meetings and MOM.
• Track action items to closure; coordinate with leadership.
• Prepare executive PowerPoint presentations and board decks.
• Maintain MIS reports, dashboards, and business reports.
• Coordinate CEO interactions with customers, auditors, and forums.
• Support strategic initiatives and maintain confidential files.

Skills

Calendar Management

Travel Management

Meeting Coordination

Board Meeting Coordination

Minutes of Meeting (MOM)

Executive Correspondence

Office Administration

Education

Graduate degree

MBA

Tools

MS Excel

PowerPoint

MS Outlook

MS Teams

MIS Reporting

Dashboard Preparation

Job description

Below is an aligned and structured JD that you can share with candidates or post on job portals.

Job Title: Executive Assistant to CEO

Location: Pune, Maharashtra

Experience: 6 10 Years

Qualification: Graduate (Mandatory) | MBA Preferred

About the Role

We are looking for an experienced Executive Assistant to the CEO who will provide high-level executive and administrative support while acting as the coordination anchor for the CEOs Office.

The ideal candidate should have excellent communication skills, strong organizational abilities, high levels of confidentiality, and experience supporting CXO/MD-level executives in manufacturing, engineering, or automotive organizations.

Key Responsibilities Executive Support

• Manage the CEOs calendar, appointments, meetings, and priorities.

• Coordinate domestic and international travel arrangements.

• Prepare travel itineraries, agendas, and schedules.

• Process expense reports and coordinate approvals.

• Draft correspondence, presentations, reports, and official documents.

• Handle confidential business information with complete discretion.

CEO Office Coordination

• Organize Senior Leadership meetings, business reviews, and functional reviews.

• Prepare meeting agendas and MOM (Minutes of Meeting).

• Track action items until closure.

• Coordinate communication between the CEO and Leadership Team.

• Manage Board meeting logistics in coordination with the Company Secretary.

• Coordinate CEO engagements with Bharat Forge and Kalyani Group offices.

Business Presentations & MIS

• Prepare executive-level PowerPoint presentations.

• Develop Board presentations and review decks.

• Maintain MIS reports, dashboards, trackers, and business reports.

• Consolidate inputs from various departments.

• Prepare briefing notes before CEO meetings.

• Conduct market research and competitor analysis.

• Track industry trends, OEM activities, and policy updates.

Stakeholder & External Coordination

• Coordinate customer visits, Board members, auditors, dignitaries, and Group leadership visits.

• Manage end-to-end travel, hospitality, and meeting logistics.

• Coordinate CEO participation in customer meetings and industry forums.

• Build strong relationships with internal and external stakeholders.

Special Projects

• Support strategic initiatives assigned by the CEO.

• Maintain confidential files and records.

• Handle sensitive financial, business, and HR-related information.

Required Skills Executive Assistance

• Calendar Management

• Travel Management

• Meeting Coordination

• Board Meeting Coordination

• Minutes of Meeting (MOM)

• Executive Correspondence

• Office Administration

Technical Skills

• Advanced MS Excel

• PowerPoint

• Microsoft Outlook

• Microsoft Teams

• MIS Reporting

• Dashboard Preparation

Business Skills

• Research & Analysis

• Market Intelligence

• Presentation Preparation

• Documentation

• Data Management

Soft Skills

• Excellent Communication

• Strong Coordination Skills

• Confidentiality

• Time Management

• Multitasking

• Stakeholder Management

• Problem Solving

• Decision Making

• Professional Etiquette

Eligibility Criteria

• Graduate (Mandatory)

• MBA preferred

• 6 10 years of experience as an Executive Assistant supporting a CEO, MD, Director, or other CXO.

• Experience in Manufacturing, Engineering, Automotive, or Industrial organizations preferred.

• Strong command of English and Hindi (Marathi preferred).

• Willingness to travel occasionally to Pune, Supa, and Chennai plant locations.

• Flexible working hours based on CEO office requirements.