EA, Executive Asistant, Personal Assistant, Secretary

The Global Zone; Jaipur; On-site; INR 300,000 - 600,000; Full time

Job summary

The Global Zone in Jaipur, Rajasthan, is seeking an Executive Assistant/Personal Assistant/Office Coordinator to support senior management. The role involves managing calendars, handling correspondence, coordinating with teams and vendors, and preparing essential reports and documents.

The ideal candidate will have strong English and Hindi communication, proficiency in MS Office, and excellent organizational skills to maintain confidentiality and deliver reliable support.

Qualifications

• 3-8 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator.
• Proficiency in English and Hindi.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills.
• Excellent follow-up and coordination abilities.
• Professional, presentable, and able to maintain confidentiality.
• Honest, trustworthy, and responsible in handling assigned tasks.

Responsibilities

• Manage the executive's calendar, appointments, and meeting schedules.
• Handle emails, calls, and correspondence professionally.
• Coordinate with internal teams, vendors, and clients.
• Prepare reports, documents for HR.
• Maintain records, files, and confidential information.
• Track tasks and ensure timely follow-up and completion.
• Assist in day-to-day office administration and coordination.
• Manage travel arrangements and meeting logistics when required.
• Provide administrative support to the management.
• Handle personal and professional tasks assigned by the management.

Skills

Executive support

Calendar management

Email handling

MS Office

Bilingual English/Hindi

Travel coordination

Confidentiality

Organizational skills

Tools

MS Office

Job description

Key Responsibilities:

• Manage the executive's calendar, appointments, and meeting schedules.
• Handle emails, calls, and correspondence professionally.
• Coordinate with internal tepins, vendors, and clients.
• Prepare reports, documents Global Zone HR

"ons as required.

• Maintain records, files, and confidential information.
• Track tasks and ensure timely follow-up and completion.
• Assist in day-to-day office administration and coordination.
• Manage travel arrangements and meeting logistics when required.
• Provide administrative support to the management.
• Handle personal and professional tasks assigned by the management.

Requirements:

• 3-8 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator.
• Good communication skills in English and Hindi.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills.
• Excellent follow-up and coofflination ahilitias.
• Professional, presentable, and able fo maintain confidentiality.
• Honest, trustworthy, and responsible in handling assigned tasks.

Preferred Candidate:

• Female candidates preferred.
• Candidates looking for long-term employment.