Executive Assistant

Avirainsights; Pune District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Avirainsights is seeking an Executive Assistant to support senior executives at our Baner, Pune office. The role focuses on high‑level administrative support, calendar coordination, and document preparation.

Ideal candidates have 5–7 years of EA experience, strong communication skills, and a proven ability to manage multiple tasks in a fast‑paced environment.

Qualifications

• Experience: 5–7 years.
• Designation: EA.
• Work Location: Baner, Pune.

Responsibilities

• Acting as the point of contact between the executives and internal or external colleagues.
• Organising meetings and booking meeting rooms.
• Handling correspondence directed to managers.
• Making travel arrangements and detailed travel itineraries.
• Ensuring tasks given are closed and status is shared with the executives.
• Taking dictation and minutes and writing them up subsequently.
• Producing reports and presentations.
• Maintaining the current filing and database system, and looking for ways to improve current systems.
• Consolidating updates from different business units; keeping track of key projects and reporting progress.
• Conducting periodic reviews with business leaders.
• Maintaining a tracker for list of key activities, preparing short reports at the end of each month and reorganising based on priorities set by the reporting manager.

Skills

Multitasking

Organisational skills

Verbal communication

Written communication

Job description

Overview

Executive Assistants generally ensure the smooth‑running of the office, working both on a one‑to‑one basis with the executives, as well as with internal and external clients.

Requirements

• Experience: 5 – 7 years
• Designation: EA
• Work Location: Baner, Pune

Role and Responsibilities

• Acting as the point of contact between the executives and internal or external colleagues.
• Organising meetings and booking meeting rooms.
• Handling correspondence directed to managers.
• Making travel arrangements and detailed travel itineraries.
• Ensuring tasks given are closed and status is shared with the executives.
• Taking dictation and minutes and writing them up subsequently.
• Producing reports and presentations.
• Maintaining the current filing and database system, and looking for ways to improve current systems.
• Consolidating updates from different business units; keeping track of key projects and reporting progress.
• Conducting periodic reviews with business leaders.
• Maintaining a tracker for list of key activities, preparing short reports at the end of each month and reorganising based on priorities set by the reporting manager.

Skills

• Ability to multitask and prioritise tasks.
• Well‑developed organisational skills.
• Great verbal and written communication skills.