Executive Assistant

Building Services Design & Energy Institute - MEPa2z; Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Building Services Design & Energy Institute - MEPa2z in Delhi-NCR is seeking an Executive Assistant to support the executive team. The role emphasizes managing schedules, coordinating meetings, and ensuring clear internal communication.

Responsibilities include preparing documents, travel planning, and organizing presentations while handling confidential information with discretion. The successful candidate is highly organized, proactive, and capable of working independently or in a team.

Qualifications

• Minimum experience as Executive Assistant or Personal Secretary.
• Strong organizational and time-management skills required.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain executives' schedules, meetings, and travel.
• Prepare documents, reports, and presentations for meetings.
• Coordinate communication with internal and external stakeholders.
• Support project management and action item follow-ups.
• Perform general administrative tasks such as filing and data entry.

Skills

Executive support experience

Organizational skills

Time management

Written and verbal communication

Discretion and confidentiality

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

We are seeking a highly organized and proactive Executive Assistant to support our executive team in the Delhi-NCR region. The ideal candidate will be responsible for managing schedules, coordinating meetings, and ensuring smooth communication within the organization. This role requires a detail-oriented individual who can handle multiple tasks efficiently and maintain a high level of professionalism.

Key Responsibilities:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Handle confidential information with discretion and integrity.
• Assist in project management and follow up on action items from meetings.
• Perform general administrative tasks, including filing, data entry, and office organization.

Required Skills:

• Proven experience as an Executive Assistant, Personal Secretary, or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.