EA, Executive Asistant, Personal Assistant, Secretary To MD

The Global Zone; Jaipur; On-site; INR 300,000 - 520,000; Full time

Job summary

The Global Zone in Jaipur, India invites an experienced Executive Assistant to support C-suite operations. You will manage calendars, emails, travel, and travel logistics, while coordinating with internal teams, vendors and clients to ensure smooth daily operations.

Ideal candidates have 3–8 years in EA/PA roles, strong English and Hindi communication, and a proven ability to maintain confidentiality and multitask effectively in a fast-paced environment.

Qualifications

• 3–8 years of experience as an Executive/Personal Assistant or Office Coordinator.
• Fluent in English and Hindi communication.
• Proficient with MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills.
• Excellent follow-up and coordination abilities.
• Confidentiality and discretion in handling tasks.
• Honest, trustworthy and responsible in handling assigned tasks.

Responsibilities

• Manage executive's calendar, appointments and meetings.
• Handle emails, calls and correspondence professionally.
• Coordinate with internal teams, vendors and clients.
• Prepare reports, documents and presentations as required.
• Maintain records, files and confidential information.
• Track tasks and ensure timely follow-up and completion.
• Assist in day-to-day office administration and coordination.
• Manage travel arrangements and meeting logistics when required.
• Provide administrative support to the management.
• Handle personal and professional tasks assigned by the management.

Skills

Executive support

English & Hindi communication

MS Office proficiency

Organizational skills

Confidentiality

Reliability

Tools

MS Office Suite

Job description

Job description:

Key Responsibilities:

• Manage the executive's calendar, appointments, and meeting schedules.


• Handle emails, calls, and correspondence professionally.


• Coordinate with internal teams, vendors, and clients.


• Prepare reports, documents, and presentations as required.


• Maintain records, files, and confidential information.


• Track tasks and ensure timely follow-up and completion.


• Assist in day-to-day office administration and coordination.


• Manage travel arrangements and meeting logistics when required.


• Provide administrative support to the management.


• Handle personal and professional tasks assigned by the management.

Requirements:

• 3-8 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator.


• Good communication skills in English and Hindi.


• Proficiency in MS Office (Excel, Word, Outlook).


• Strong organizational and multitasking skills.


• Excellent follow-up and coordination abilities.


• Professional, presentable, and able to maintain confidentiality.


• Honest, trustworthy, and responsible in handling assigned tasks.

Preferred Candidate:

• Female candidates preferred.


• Candidates looking for long-term employment.