Administration & Support Executive- Intl KPO - Noida

Sand Martin Consultants; Delhi; On-site; INR 420,000 - 540,000; Full time

Job summary

Sand Martin Consultants is seeking an Administration & Support Executive to oversee front office operations and workplace services in Delhi. You will manage reception, visitor records, attendance systems, security oversight, and vendor coordination to ensure a safe and efficient office environment.

The role requires a graduate with 1–4 years of experience, strong communication, and proficiency in MS Office for administrative reporting and records management.

Qualifications

• Graduates with 1–4 years of experience in Administration, Facilities Management, Front Office, or Workplace Operations.
• Strong written and verbal communication, and ability to coordinate with multiple stakeholders.
• Proven ability to generate administrative reports and manage office records.

Responsibilities

• Manage front office operations, including visitor reception and call handling.
• Maintain visitor records, access control, and coordinate with internal teams.
• Support day-to-day administrative activities, documentation, and office records.
• Monitor employee attendance, leave records, movement tracking, and attendance reports.
• Administer biometric attendance systems and employee access cards.
• Supervise security personnel and ensure compliance with access procedures.
• Coordinate housekeeping and maintain workplace cleanliness and upkeep.
• Support facility management activities, vendor management, and asset monitoring.
• Coordinate transportation services and vendor management, ensuring compliance.
• Promote energy conservation and monitor office utility usage.
• Monitor CCTV and security systems and assist investigations when required.
• Maintain incident and disruption records and support investigations.
• Ensure compliance with company policies and audits for admin, facilities, and security.

Skills

Communication

Coordination

Stakeholder management

Education

Graduate

Tools

MS Office

Job description

Role Summary

We are looking for a proactive and detail-oriented Administration & Support Executive to oversee front office operations, administration, facilities, security, employee attendance, transportation, and workplace services. The role will be responsible for ensuring smooth day-to-day office operations, maintaining a safe and efficient work environment, and coordinating with internal stakeholders, vendors, and service providers.

Key Responsibilities

• Manage front office operations, including visitor reception, call handling, and maintaining a professional reception area.
• Handle visitor registration, access control, visitor records, and coordination with internal teams.
• Support day-to-day administrative activities, documentation, office records, and departmental requirements.
• Monitor employee attendance, leave records, movement tracking, and generate periodic attendance reports.
• Administer biometric attendance systems, employee access cards, and resolve attendance-related queries.
• Supervise security personnel and ensure adherence to security and access control procedures.
• Coordinate housekeeping services and maintain workplace cleanliness, hygiene, and upkeep.
• Support facility management activities, including infrastructure maintenance, repairs, vendor management, and asset monitoring.
• Coordinate employee transportation services, scheduling, vendor management, compliance, and issue resolution.
• Promote energy conservation initiatives and monitor utility usage across the office.
• Monitor CCTV and security systems, coordinate maintenance, and support security investigations when required.
• Maintain records of incidents, accidents, and operational disruptions, and support investigations and documentation.
• Ensure compliance with company policies, support audits, and maintain administrative, facility, transportation, and security-related records.

Desired Profile

• Graduate with 1 - 4 years of experience in Administration, Facilities Management, Front Office, or Workplace Operations.
• Strong communication, coordination, and stakeholder management skills.
• Proficient in MS Office and administrative reporting.
• Experience in vendor management, attendance systems, facilities, and office administration preferred.
• Ability to multitask and manage operations in a dynamic corporate environment.