Front Office Executive

Arrise Solutions India; Dadri, Ghaziabad District, Delhi, New Delhi; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Arrise Solutions India is seeking a proactive Front Desk Executive to manage front office operations at our Noida, Uttar Pradesh office. You will greet visitors, handle calls and emails, coordinate meetings, and assist with travel bookings, vendor coordination, and administrative reporting.

This six-day work week role requires a professional appearance, strong MS Excel skills, excellent communication, and meticulous organization to support onboarding, events, stationery, and facility management.

Qualifications

• Graduate in any discipline.
• 15 years of experience in Front Office, Administration, Facility Management, or Travel Coordination.
• Proficient in MS Excel and MS Office; strong organizational skills.
• Excellent communication and ability to multitask in a fast-paced environment.

Responsibilities

• Welcome and assist visitors, clients, and employees professionally.
• Manage calls, emails, visitor registrations, and meeting room bookings.
• Handle courier, dispatch, postal services, and office hospitality.
• Manage stationery, pantry supplies, inventory, and administrative records.
• Coordinate with housekeeping, security, maintenance, and facility vendors.
• Support office events, employee engagement, and onboarding activities.
• Coordinate domestic and international travel bookings for employees and visitors.
• Maintain travel records and coordinate with travel vendors.
• Support purchase requests, invoice collection, verification, and submission.
• Maintain vendor documentation, trackers, asset records, and databases.
• Prepare MIS reports and dashboards using Excel.
• Coordinate with internal stakeholders to address administrative and facility requirements.

Skills

MS Excel

MS Office

Vendor coordination

Communication skills

Multitasking

Attention to detail

Customer service mindset

Education

Graduate degree

Tools

MS Office Suite

Office 365

Job description

About the Role

We are looking for a proactive, presentable, and customer-oriented Front Desk Executive to manage front office operations and support day-to-day administrative activities at our Noida, Uttar Pradesh office. The role is deployed through a third-party staffing partner and reports to the Admin Manager/Admin Head. The incumbent will play a key role in ensuring seamless office operations, employee support, vendor coordination, and administrative reporting. This position follows a six-day working week, Monday to Saturday.

Key Responsibilities

• Welcome and assist visitors, clients, and employees professionally.
• Manage calls, emails, visitor registrations, and meeting room bookings.
• Handle courier, dispatch, postal services, and office hospitality.
• Manage stationery, pantry supplies, inventory, and administrative records.
• Coordinate with housekeeping, security, maintenance, and facility vendors.
• Support office events, employee engagement, and onboarding activities.
• Coordinate domestic and International travel bookings including flights, hotels, and local transportation for employees and visitors.
• Maintain travel records and coordinate with travel vendors.
• Support purchase requests, invoice collection, verification, and submission.
• Maintain vendor documentation, trackers, asset records, and databases.
• Prepare MIS reports and dashboards using Excel.
• Coordinate with internal stakeholders to address administrative and facility requirements.

Key Skills

• Strong knowledge of MS Excel
• Proficiency in MS Office Excel, Word, Outlook, and PowerPoint.
• Strong vendor coordination, documentation, communication, and organizational skills.
• Graduate in any discipline.
• 15 years of experience in Front Office, Administration, Facility Management, or Travel Coordination.
• Professional appearance, customer-service mindset, attention to detail, and ability to multitask.

Good to Have

• Experience in a corporate front office/facility management environment.

Prior experience in domestic travel bookings and coordination with travel vendors is preferred.