Front Office & Administration Support Executive | International KPO

Sand Martin consultants; Sector 10; On-site; INR 240,000 - 380,000; Full time

Job summary

Sand Martin consultants is seeking a proactive Administration & Support Executive to oversee front office operations, facilities, security, attendance, transportation, and workplace services in our Uttar Pradesh office.

You will coordinate with internal teams and vendors, maintain records, ensure compliance, monitor security, and support audits while delivering reliable administrative support in a dynamic corporate environment.

Qualifications

• Graduate with 1-4 years of experience in Administration, Facilities Management, Front Office, or Workplace Operations.
• Strong communication, coordination, and stakeholder management skills.
• Proficient in MS Office and administrative reporting.
• Experience in vendor management, attendance systems, facilities, and office administration preferred.

Responsibilities

• Manage front office operations, including visitor reception, call handling, and maintaining a professional reception area.
• Handle visitor registration, access control, visitor records, and coordination with internal teams.
• Support day-to-day administrative activities, documentation, office records, and departmental requirements.
• Monitor employee attendance, leave records, movement tracking, and generate periodic attendance reports.
• Administer biometric attendance systems, employee access cards, and resolve attendance-related queries.
• Supervise security personnel and ensure adherence to security and access control procedures.
• Coordinate housekeeping services and maintain workplace cleanliness, hygiene, and upkeep.
• Support facility management activities, including infrastructure maintenance, repairs, vendor management, and asset monitoring.
• Coordinate employee transportation services, scheduling, vendor management, compliance, and issue resolution.
• Promote energy conservation initiatives and monitor utility usage across the office.
• Monitor CCTV and security systems, coordinate maintenance, and support security investigations when required.
• Maintain records of incidents, accidents, and operational disruptions, and support investigations and documentation.
• Ensure compliance with company policies, support audits, and maintain administrative, facility, transportation, and security-related records.

Skills

Communication

Coordination

Stakeholder management

MS Office

Administrative reporting

Vendor management

Attendance systems

Facilities

Office administration

Education

Graduate

Tools

MS Office

Job description

Role Summary

We are looking for a proactive and detail-oriented Administration & Support Executive to oversee front office operations, administration, facilities, security, employee attendance, transportation, and workplace services. The role will be responsible for ensuring smooth day-to-day office operations, maintaining a safe and efficient work environment, and coordinating with internal stakeholders, vendors, and service providers.

Key Responsibilities

• Manage front office operations, including visitor reception, call handling, and maintaining a professional reception area.
• Handle visitor registration, access control, visitor records, and coordination with internal teams.
• Support day-to-day administrative activities, documentation, office records, and departmental requirements.
• Monitor employee attendance, leave records, movement tracking, and generate periodic attendance reports.
• Administer biometric attendance systems, employee access cards, and resolve attendance-related queries.
• Supervise security personnel and ensure adherence to security and access control procedures.
• Coordinate housekeeping services and maintain workplace cleanliness, hygiene, and upkeep.
• Support facility management activities, including infrastructure maintenance, repairs, vendor management, and asset monitoring.
• Coordinate employee transportation services, scheduling, vendor management, compliance, and issue resolution.
• Promote energy conservation initiatives and monitor utility usage across the office.
• Monitor CCTV and security systems, coordinate maintenance, and support security investigations when required.
• Maintain records of incidents, accidents, and operational disruptions, and support investigations and documentation.
• Ensure compliance with company policies, support audits, and maintain administrative, facility, transportation, and security-related records.

Desired Profile

• Graduate with 1 - 4 years of experience in Administration, Facilities Management, Front Office, or Workplace Operations.
• Strong communication, coordination, and stakeholder management skills.
• Proficient in MS Office and administrative reporting.
• Experience in vendor management, attendance systems, facilities, and office administration preferred.
• Ability to multitask and manage operations in a dynamic corporate environment.