Administration Executive

Credgenics; Hyderabad; On-site; INR 300,000 - 500,000; Full time

Job summary

Credgenics is seeking an Office/Facilities Manager to oversee daily operations, including cleanliness, seating, and cafeteria services, while coordinating with IT and maintenance for equipment upkeep.

You will handle inventory, procurement of stationery and pantry supplies, and supervise vendor and visitor processes. The role also supports HR with seating allocations, attendance, and event planning, plus meticulous record-keeping.

Qualifications

• 1–3 years of proven experience in office or facility management, preferably within ITES/BPO.
• Strong proficiency in MS Office (Excel, Word, Outlook) and basic office software.

Responsibilities

• Facility management: oversee cleanliness, seating, cafeteria services, and coordinate with IT/maintenance for hardware and equipment upkeep.
• Inventory & procurement: track and reorder office stationery, pantry supplies, and floor utilities.
• Vendor & visitor management: greet visitors, manage security logs, and oversee third-party facility vendors.
• Operations support: assist floor managers and HR with seating allocations for new batches, shift roster logistics, attendance tracking, and internal event planning.
• Documentation & reporting: maintain physical and digital records, invoices, transport logs, and facility expense reports.

Skills

Communication

Time management

Multi-tasking

Problem-solving

Vendor management

Scheduling & logistics

Tools

MS Office Suite

Job description

Facility and Infrastructure Oversight: Manage office cleanliness, seating arrangements, cafeteria services, and coordinate with IT or maintenance for hardware, internet, and equipment upkeep

Inventory; Procurement: Track and reorder office stationery, pantry supplies, and floor utilities.

Vendor; Visitor Management: Greet visitors, manage security logs, and oversee third-party facility vendors

Operations Support: Assist floor managers and HR with seating allocations for new batches, shift roster logistics, attendance tracking, and internal event planning.

Documentation; Reporting: Maintain physical and digital records, invoices, transport logs, and facility expense reports

Experience: 1 to 3 years of proven experience in office or facility management, preferably within an ITES/BPO environment.

Technical Skills: Strong proficiency in MS Office (Excel, Word, Outlook) and basic office software.

Soft Skills: Exceptional communication, multi-tasking, time-management, and problem-solving abilities.

Office Management: Oversee day-to-day facilities, supplies, equipment maintenance, and vendor relationships.

Record Keeping: Maintain accurate digital and physical filing systems, databases, and company documents.

Scheduling ; Logistics: Coordinate calendars, book travel, and organize meetings or corporate events.

Communication: Serve as the primary contact point between internal departments and external visitors or clients.

Administrative Support: Assist with basic reporting, expense tracking, and onboarding tasks