Administration Manager

Jos Alukkas; Thrissur; On-site; INR 350,000 - 500,000; Full time

Job summary

Jos Alukkas in Thrissur seeks a capable Administration Manager to lead the admin team and supervise daily office operations. The role links internal departments to drive efficiency across premises and facilities.

The candidate should have strong Malayalam and English communication, with MBA preferred and experience in retail administration. Expected duties include budget oversight, procurement, and coordinated canteen and security management.

Qualifications

• Good written and oral communication in Malayalam & English; Hindi an added advantage.
• MBA preferred for advancement within administration leadership.

Responsibilities

• Supervise day-to-day admin operations and office staff.
• Manage canteen and housekeeping facilities at HO.
• Coordinate procurement of uniforms and stationary items.
• Oversee maintenance of office furniture, A/Cs, electrical fittings and generators.
• Handle mail/parcel logistics and ensure timely delivery.
• Ensure security and safety of premises across locations.
• Plan and streamline administrative procedures and resolve bottlenecks.
• Manage admin department budget and prepare financial reports.
• Negotiate with suppliers and vendors for best interests.
• Supervise CCTV system and ensure showroom monitoring reports.

Skills

Interpersonal skills

Office management

Team player

Negotiation skills

Multi-tasking

Attention to detail

Education

MBA preferred

Tools

MS Office

Internet

Email applications

Job description

Role & responsibilities

Job Objective

This role leads and supervise the administrative team overseeing daily office operations, managing facilities and premises and also acting as a crucial link between internal departments to ensure maximum efficiency in daily operations.

Specific responsibilities:

• Supervise day-to-day operations of general admin staff (receptionists, housekeeping staff, drivers, electricians, plumbers, security personnel, CCTV monitoring team etc), arrange their daily work schedules and capture the progress and outcome.
• To manage and run the Canteen facility at the HO by scheduling the deployment of the canteen staff and to exert control on the supply and purchase of the stationary items required at the canteen and for house-keeping functions.
• To coordinate the procurement and issuance of Uniforms to employees as per the eligibility.
• To have a logistic control of all office furniture and general installations like water purifier, air conditioners, electrical fittings, generators etc. and to schedule and control their proper maintenance.
• To administer the Incoming & out going letters/ parcels etc. via Post Office, Courier Services or any other means.
• Ensure the proper maintenance of premises / facilities at all locations and its security and safety.
• Plan and streamline all administrative procedures and handle bottlenecks when it arises.
• Oversee admin department budget, manage expenses and prepare financial reports.
• Negotiate with suppliers, service providers and vendors related to the administrative functions to safeguard best interest of the Company in such matters.
• Supervise the CCTV security system team and ensure its function is running smoothly and effectively. Secure daily report on showroom monitoring
• Provide guidance and supports to all departments on Administration related activities as and when required.
• Ensure the purchase and issuance of office stationary items and the stock of same is maintained properly.
• To handle additional responsibilities as and when assigned by the management from time to time.
• Assess team performance to identify opportunities for coaching and guidance. Coordinate with HR team to conduct annual performance appraisals of the team members.
• Keep abreast with all organizational changes and business developments.

Preferred candidate profile

Any Male Graduate (Preferably MBA) in the age group of 35-45 years, having experience in Administration Management preferably with Retail Industry. Should have good written and oral communication skills in Malayalam & English. Hindi and other South Indian languages would be an added advantage. Should have the following skills:

• Good interpersonal skills
• Sound understanding of office management process
• Team player
• Negotiation skills
• Multi-tasking and attention to detail
• MS Office, internet and email applications.