Administration Assistant

Vsmart World Communication; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

Vsmart World Communication in Bengaluru is seeking an Admin Executive to support day-to-day administrative activities, office facilities, vendor coordination and general administration. The role requires strong communication, coordination and problem‑solving skills to ensure smooth office operations.

The candidate should be organized, capable of managing records, invoices, and documentation while assisting HR and Finance teams.

Qualifications

• Good knowledge of office administration and facility management.
• Must Know Kannada Language
• Vendor management and negotiation skills.
• Good communication and coordination abilities.
• Knowledge of MS Excel, Word and basic documentation.
• Ability to maintain records, bills and administrative reports.
• Strong organisational and multitasking skills.
• Problem-solving ability and attention to detail.

Responsibilities

• Manage daily office administration and facility management activities.
• Coordinate with vendors, suppliers, and service providers to meet office requirements.
• Handle office maintenance, housekeeping, security and facility‑related activities.
• Monitor office supplies, stationery, pantry materials and inventory.
• Manage travel arrangements, hotel bookings and transportation requirements.
• Coordinate employee attendance, ID cards, access cards and other administrative requirements.
• Maintain administrative records, invoices, bills and documentation.
• Support HR and Finance teams with administrative activities.
• Coordinate office repairs, equipment maintenance and AMC renewals.
• Ensure compliance with office safety, security and housekeeping standards.
• Handle employee administrative queries and provide timely support.
• Prepare administrative reports and manage day‑to‑day operational expenses.

Skills

Office administration

Facility management

Kannada language

Vendor management

Negotiation

Communication skills

MS Excel

Documentation

Job description

Job Description Admin Executive

Job Title: Admin Executive
Department: Administration
Experience: 1-4 Years
Qualification: Any Graduate
Location: Bangalore
Employment Type: Full-Time

Job Summary

We are looking for a responsible, organised Admin Executive to manage day-to-day administrative activities, office facilities, vendor coordination, and general administration. The candidate should have good communication, coordination and problem‑solving skills to ensure smooth office operations.

Key Responsibilities

• Manage daily office administration and facility management activities.


• Coordinate with vendors, suppliers, and service providers to meet office requirements.


• Handle office maintenance, housekeeping, security and facility‑related activities.


• Monitor office supplies, stationery, pantry materials and inventory.


• Manage travel arrangements, hotel bookings and transportation requirements.


• Coordinate employee attendance, ID cards, access cards and other administrative requirements.


• Maintain administrative records, invoices, bills and documentation.


• Support HR and Finance teams with administrative activities.


• Coordinate office repairs, equipment maintenance and AMC renewals.


• Ensure compliance with office safety, security and housekeeping standards.


• Handle employee administrative queries and provide timely support.


• Prepare administrative reports and manage day‑to‑day operational expenses.

Required Skills

• Good knowledge of office administration and facility management.


• Must Know Kannada Language


• Vendor management and negotiation skills.


• Good communication and coordination abilities.


• Knowledge of MS Excel, Word and basic documentation.


• Ability to maintain records, bills and administrative reports.


• Strong organisational and multitasking skills.


• Problem‑solving ability and attention to detail.

Preferred Candidate Profile

• 14 years of experience in office administration.


• Experience handling vendors, housekeeping, security and facility management.


• Ability to independently manage daily administrative operations.


• Professional attitude with good interpersonal skills.