Administration Manager

Q Technology; Sanand; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Q Technology in India is seeking an experienced Administration & Facility Manager to oversee day-to-day operations across office, factory, and warehouse environments.

You will coordinate with vendors and service providers, manage budgets and records, supervise staff, ensure safety compliance, and implement administrative policies to keep operations efficient and secure.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or related field.
• 5–10 years of relevant Administration/Facility Management experience.
• Experience in manufacturing, factory, warehouse, or corporate environment preferred.
• Strong vendor management and negotiation skills.
• Excellent organizational and multitasking abilities.
• Proficient in MS Office (Excel, Word, PowerPoint).

Responsibilities

• Manage and oversee day-to-day administrative and facility operations.
• Ensure smooth functioning of office, factory, warehouse, and other facilities.
• Coordinate with vendors, contractors, suppliers, and service providers.
• Negotiate with vendors and monitor service quality, costs, agreements, and renewals.
• Maintain administrative records, licenses, agreements, and statutory-related documentation.
• Monitor administrative expenses and prepare MIS and expense statements for management review.
• Coordinate travel, meetings, and other administrative arrangements.
• Support management in implementing administrative policies and controls.

Skills

Vendor management

Negotiation

Facility management

Operations coordination

Leadership

Communication skills

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

MS Excel

MS Word

MS PowerPoint

Job description

Role & responsibilities

Manage and oversee day-to-day administrative and facility operations.

• Ensure smooth functioning of office, factory, warehouse, and other company facilities.


• Manage housekeeping, security, maintenance, transportation, utilities, and other facility-

related services.

• Coordinate with vendors, contractors, suppliers, and service providers.


• Negotiate with vendors and monitor service quality, costs, agreements, and renewals.


• Maintain and monitor administrative records, documents, licenses, agreements, and

statutory-related documentation.

• Handle office infrastructure, assets, equipment, stationery, and inventory requirements.


• Monitor AMC, maintenance, repair, and facility service schedules.


• Coordinate travel, accommodation, transportation, meetings, and other administrative

arrangements.

• Support management in implementing administrative policies, procedures, and internal

controls.

• Monitor administrative expenses and ensure effective cost management.


• Prepare administrative reports, MIS, and expense statements for management review.


• Coordinate with HR, Finance, Procurement, Operations, and other departments for

administrative requirements.

• Ensure compliance with company policies and applicable administrative and safety

requirements.

• Handle employee administrative concerns and provide timely support.


• Supervise and guide administrative/support staff and allocate work effectively.


• Identify operational issues and take timely corrective action.


• Maintain confidentiality of company information and documents.


• Perform any other administrative responsibilities assigned by management.

Preferred candidate profile

Bachelor's degree in Business Administration, Management, Commerce, or a related

field.

• 510 years of relevant experience in Administration, Facility Management, Office

Management, or General Administration.

• Experience in handling administration for a manufacturing, factory, warehouse, or

corporate environment will be preferred.

• Strong vendor management and negotiation skills.


• Excellent organizational and multitasking abilities.


• Strong written and verbal communication skills.


• Good knowledge of MS Office, particularly Excel, Word, and PowerPoint.


• Strong leadership and team-management skills.


• Good problem-solving and decision-making abilities.


• Ability to work independently and coordinate with multiple departments.


• Willingness to handle on-site administrative and facility requirements.