Administration Manager

Constantia Centre Of Excellence; Kolkata District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Constantia Centre Of Excellence in Kolkata seeks an experienced Administration Manager to oversee daily office operations, facility management and vendor coordination. You will drive procurement, budgets and administrative processes with a focus on efficiency and compliance.

Candidate should have 5-10 years of relevant experience, a Graduate or Postgraduate degree, and MBA in HR/Administration preferred. Strong leadership and communication skills are essential.

Qualifications

• 5-10 years of relevant experience in office administration and facility management.
• Strong vendor management, negotiation and coordination skills.
• Proficiency in MS Office and administrative reporting.

Responsibilities

• Manage overall office administration and ensure smooth day-to-day functioning of office operations.
• Oversee facility management, housekeeping, security, maintenance and office infrastructure.
• Manage vendor relationships, negotiate contracts and ensure timely delivery of services.
• Handle procurement of office supplies, stationery, equipment and other administrative requirements.
• Monitor administrative budgets, control expenses and ensure cost-effective utilization of resources.
• Coordinate travel arrangements, hotel bookings, transportation and accommodation for employees and management.
• Ensure proper maintenance of office assets, records, agreements and administrative documentation.
• Supervise and manage the administration team, housekeeping staff, drivers and support personnel.
• Ensure compliance with statutory requirements, safety standards and company administrative policies.
• Coordinate office events, meetings, employee engagement activities and other organizational requirements.
• Handle lease agreements, utility bills, insurance renewals and other facility-related matters.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills

Vendor management

Negotiation

Coordination

Budgeting

Cost control

MS Office

Administrative reporting

Leadership

Communication

Problem-solving

Independent work

Education

Graduate/Postgraduate; MBA in HR/Administration preferred

Job description

Position: Administration Manager
Department: Administration
Experience: 510 Years
Location: Kolkata
Qualification: Graduate/Postgraduate in any discipline (MBA in HR/Administration preferred).

Job Summary

We are looking for an experienced and proactive Administration Manager to oversee the organization's administrative operations, facility management, infrastructure, vendor coordination and general office administration. The ideal candidate should have strong organizational, communication and leadership skills to ensure smooth and efficient day-to-day operations.

Key Responsibilities

1. Manage overall office administration and ensure smooth day-to-day functioning of office operations.
2. Oversee facility management, housekeeping, security, maintenance and office infrastructure.
3. Manage vendor relationships, negotiate contracts and ensure timely delivery of services.
4. Handle procurement of office supplies, stationery, equipment and other administrative requirements.
5. Monitor administrative budgets, control expenses and ensure cost-effective utilization of resources.
6. Coordinate travel arrangements, hotel bookings, transportation and accommodation for employees and management.
7. Ensure proper maintenance of office assets, records, agreements and administrative documentation.
8. Supervise and manage the administration team, housekeeping staff, drivers and support personnel.
9. Ensure compliance with statutory requirements, safety standards and company administrative policies.
10. Coordinate office events, meetings, employee engagement activities and other organizational requirements.
11. Handle lease agreements, utility bills, insurance renewals and other facility-related matters.
12. Identify opportunities to improve administrative processes and operational efficiency.

Desired Candidate Profile

• 5-10 years of relevant experience in office administration and facility management.
• Strong vendor management, negotiation and coordination skills.
• Good knowledge of procurement, budgeting and cost control.
• Excellent communication, interpersonal and leadership abilities.
• Proficiency in MS Office and administrative reporting.
• Ability to manage multiple responsibilities and work independently.
• Strong problem-solving and decision-making skills.