Administration Manager

Kusumgar; Kim; Presencial; INR 500 000 - 800 000; Tempo integral

Resumo da oferta

Kusumgar is seeking an experienced General Administration professional to oversee day-to-day admin across multiple manufacturing units and offices. You will develop policies, manage budgets, and coordinate across departments to ensure smooth operations.

The role covers infrastructure, employee colony management, canteen and welfare, security, transport, housekeeping, and vendor management. Strong Excel and MIS reporting skills are essential.

Qualificações

• Graduate in any discipline; MBA/PG Diploma preferred.
• Hands-on experience in multi-location admin operations across manufacturing plants.
• Strong exposure to employee welfare, colony management and canteen operations.

Responsabilidades

• Manage day-to-day administrative activities across all units and offices.
• Develop and implement administrative policies and SOPs.
• Maintain administrative resources and monitor service quality.
• Manage administrative budgets and cost optimization.
• Coordinate with internal departments for smooth operations.
• Oversee buildings, factory premises and facilities maintenance.
• Coordinate preventive and breakdown maintenance activities.
• Manage employee colony and accommodation facilities.
• Oversee canteen operations and welfare facilities.
• Supervise security operations and visitor management.
• Coordinate transport and vehicle management; monitor costs.
• Oversee housekeeping, gardening and waste management.
• Manage vendor contracts and procurement; ensure timely renewals.
• Prepare and monitor annual administration budget and MIS reports.

Conhecimentos

MS Excel

MIS reporting

Vendor management

Budgeting

Facility management

Formação académica

Graduate in any discipline

MBA / PG Diploma

Descrição da oferta de emprego

Role & responsibilities

A. General Administration

• Manage day-to-day administrative activities across all manufacturing units and offices.
• Develop and implement administrative policies, procedures and SOPs.
• Ensure effective utilization and maintenance of administrative resources.
• Manage administrative budgets, expenses and cost optimization initiatives.
• Monitor administrative service quality and ensure timely resolution of employee concerns.
• Coordinate with internal departments for smooth operational functioning.

B. Infrastructure & Facility Management

• Oversee maintenance of buildings, offices, factory premises and common facilities.
• Coordinate preventive and breakdown maintenance activities.
• Monitor cleanliness, hygiene and upkeep of premises.
• Manage office infrastructure, furniture, fixtures and other facilities.

C. Employee Colony & Accommodation Management

• Manage employee accommodation and residential colony facilities.
• Ensure proper room allocation, occupancy records and employee accommodation documentation.
• Monitor electricity, water consumption and recovery mechanisms.
• Address issues related to common utilities, sanitation, cleanliness and maintenance.
• Establish guidelines for bachelor, family and female employee accommodation.
• Ensure discipline, safety and appropriate residential arrangements within the colony.
• Conduct periodic inspections and resolve employee grievances.

D. Canteen & Employee Welfare

• Manage canteen operations across manufacturing units and employee colonies.
• Monitor food quality, hygiene, nutrition, menu planning and service standards.
• Ensure compliance with applicable food safety requirements.
• Monitor vendor performance, meal costs, subsidies and employee recoveries.
• Conduct periodic food quality inspections and employee feedback surveys.
• Ensure adequate arrangements for drinking water and other welfare facilities.

E. Security & Safety Administration

• Manage security operations across all company premises.
• Supervise security personnel, security agencies and deployment schedules.
• Implement visitor management, gate entry, material movement and access control systems.
• Monitor CCTV surveillance and security infrastructure.
• Ensure incident reporting, emergency response and security protocols.
• Coordinate with EHS and other concerned departments for emergency preparedness.

F. Transport & Vehicle Management

• Manage company-owned and hired vehicles.
• Ensure employee transportation arrangements and vehicle scheduling.
• Monitor vehicle maintenance, fuel consumption, documentation, insurance and fitness certificates.
• Control transportation costs and vendor performance.
• Ensure proper records of vehicle usage and driver attendance.
• Ensure compliance with applicable transport and road safety requirements.

G. Housekeeping & Gardening

• Manage housekeeping services across offices, plants and residential colonies.
• Supervise housekeeping manpower and external agencies.
• Ensure cleanliness of offices, washrooms, common areas, roads and premises.
• Manage gardening, landscaping, waste disposal and pest control.
• Conduct regular inspections and maintain service standards.

H. Vendor & Contract Management

• Identify, evaluate and negotiate with administrative service providers.
• Manage contracts related to housekeeping, security, transportation, canteen and maintenance.
• Monitor vendor performance against agreed service levels.
• Ensure timely renewal of contracts and statutory documents.
• Control vendor bills, verify invoices and ensure cost-effective procurement.

I. Budgeting & MIS

• Prepare and monitor the annual administration budget.
• Track monthly administrative expenditure against approved budgets.
• Develop MIS reports covering security, transport, canteen, housekeeping, colony and maintenance.
• Identify cost-saving opportunities without compromising service quality.
• Present periodic administrative performance reports to management.

Preferred candidate profile

• Graduate in any discipline/MBA / PG Diploma in Business Administration, Facility Management or related field will be an added advantage.
• 812 years of relevant experience in Administration, preferably in a large manufacturing or industrial organization.
• Should have hands‑on experience in managing multi-location administrative operations across manufacturing plants.
• Strong exposure to employee colony management, accommodation facilities and employee welfare activities.
• Proven experience in managing canteen operations, transportation, security, housekeeping and facility management.
• Good knowledge of vendor management, contract negotiation, budgeting and cost optimization.
• Should be proactive, disciplined, result-oriented and capable of independently handling administrative operations.
• Proficiency in MS Excel, MIS reporting and administrative documentation.