Admin & Reception Executive

ADVENXA; Ernakulam; On-site; INR 260,000 - 420,000; Full time

Job summary

ADVENXA is seeking an Admin & Reception Executive to manage front-office activities and provide administrative support for the smooth functioning of the office.

The ideal candidate has 1–3 years of experience, a Bachelor’s or Diploma in a related field, and proficiency in MS Word, Excel, and English communication. Knowledge of Malayalam and Hindi is a plus.

Qualifications

• 1–3 years of experience in administration, reception, or front-office operations.
• Bachelor's Degree or Diploma in Business Administration, Commerce, or related field.
• Proficiency in MS Word, Excel, and email applications.
• Good written and verbal communication in English.
• Knowledge of Malayalam and Hindi will be an added advantage.

Responsibilities

• Manage reception and welcome visitors, clients, and business associates professionally.
• Handle incoming calls, emails, and general enquiries.
• Coordinate appointments, meetings, and visitor records.
• Manage correspondence, courier services, filing, and documentation.
• Prepare letters, emails, reports, and other business documents.
• Maintain employee attendance, leave records, and basic personnel documentation.
• Assist with travel arrangements, hotel bookings, and meeting coordination.
• Ensure the reception and office premises remain neat and professional.
• Maintain confidentiality of company records and business information.

Skills

MS Word

Excel

Email applications

English communication

Education

Bachelor's Degree

Diploma

Job description

Experience: 1–3 Yearsof experience in administration, reception, or front-office operations.

Qualification: Bachelor's Degree or Diploma in Business Administration, Commerce, or a related field

Salary : As per industry standards and candidate experience

Job Overview:

We are looking for a professional, organized, and customer-focused Admin & Reception Executive to manage front-office activities and provide administrative support for the smooth functioning of the office.

Responsibilities:

• Manage reception and welcome visitors, clients, and business associates professionally.
• Handle incoming calls, emails, and general enquiries.
• Coordinate appointments, meetings, and visitor records.
• Manage correspondence, courier services, filing, and documentation.
• Prepare letters, emails, reports, and other business documents.
• Maintain employee attendance, leave records, and basic personnel documentation.
• Assist with travel arrangements, hotel bookings, and meeting coordination.
• Ensure the reception and office premises remain neat and professional.
• Maintain confidentiality of company records and business information.

Requirements

• 1–3 years of experience in administration, reception, or front-office operations.
• Proficiency in MS Word, Excel, and email applications.
• Good written and verbal communication skills in English.
• Knowledge of Malayalam and Hindi will be an added advantage.
• Strong organizational, multitasking, and time-management skills.
• Professional telephone etiquette and a pleasant personality.
• Attention to detail and the ability to handle confidential information.